Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
ProcurementServicesenquiries@wales.nhs.uk
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Blood Establishment Computer System (BECS
Reference number
ocds-kuma6s-120596
two.1.2) Main CPV code
- 72263000 - Software implementation services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Welsh Blood Service, Talbot Green, Llantrisant.
two.2.4) Description of the procurement at the time of conclusion of the contract:
Procurement of a ‘rights to use’ software license for the on-premise provision of the Blood Establishment Computer System (BECS) via its ‘ePROGESA’ platform and associated modules including but not limited to the eDRM (Electronic Donor Records Management) service – a module of ‘ePROGESA. Maintenance and support of the software, upgrades, project management and consultancy fees to support implementation of functionality and the delivery of functional enhancements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-007029
Section five. Award of contract/concession
Contract No
AW101
Title
Blood Establishment Computer System (BECS
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 October 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
MAK-SYSTEM
35 square de Meeus
Brussels
1000
Telephone
+33 646121360
Country
Belgium
NUTS code
- BE - Belgium
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,200,000
Section six. Complementary information
six.3) Additional information
It is necessary to modify the existing term after the extension period that ends in November 2025, by a further 24 months, until November 2027. This extension will run alongside the implementation of a new commercial transplantation system by the Welsh Blood Service and will support the organisational need to ensure that the Service remains in control and safe from a regulatory and Welsh population health perspective, in the delivery of key blood components and transplantation results, to the patients of Wales. The modification will provide sufficient time for the required procurement to be progressed and for essential maintenance to be undertaken. It will also allow the resource expertise to be available and engaged in a safe way, recognising the major implementation of the new transplantation system also.
(WA Ref:139102)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72268000 - Software supply services
seven.1.2) Additional CPV code(s)
- 72263000 - Software implementation services
- 72267000 - Software maintenance and repair services
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
Welsh Blood Service, Talbot Green, Llantrisant.
seven.1.4) Description of the procurement:
Procurement of a ‘rights to use’ software license for the on-premise provision of the Blood Establishment Computer System (BECS) via its ‘ePROGESA’ platform and associated modules including but not limited to the eDRM (Electronic Donor Records Management) service – a module of ‘ePROGESA. Maintenance and support of the software, upgrades, project management and consultancy fees to support implementation of functionality and the delivery of functional enhancements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£862,000
seven.1.7) Name and address of the contractor/concessionaire
MAK-SYSTEM
35 square de Meeus
Brussels
1000
Telephone
+33 646121360
Country
Belgium
NUTS code
- BE - Belgium
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
It is necessary to modify the existing term after the extension period that ends in November 2025 by a further 24 months until November 2027, which will run alongside the implementation of a new commercial Transplantation system.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The organisation needs to ensure that the Service remains in control and safe from a regulatory and Welsh population health perspective, in the delivery of key blood components and the transplantation results, to the patients of Wales. This modification will provide sufficient time for the required procurement to be progressed and essential maintenance to be undertaken.
It will also allow the resource expertise to be available and engaged in a safe way, recognising the implementation of the new transplantation system.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £519,399
Total contract value after the modifications
Value excluding VAT: £1,381,399