Section one: Contracting authority
one.1) Name and addresses
Birmingham City Council
BIRMINGHAM
B47WB
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
www.in-tendhost.co.uk/birminghamcc
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.co.uk/birminghamcc
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activity and Food Programme (HAF) 2022 - Pre-market engagement
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. The Council has split the management of this large-scale programme into the following two lots. The Council will be happy to award this contract to either two providers (one provider per lot) or one provider to deliver both lots, depending on the option that is Most Economically Advantageous for the council. Providers who wish to bid to manage the entire programme will need to demonstrate value for money/savings through economies of scale.
It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1).
Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.
two.1.5) Estimated total value
Value excluding VAT: £1,654,801
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Overall Programme Management Partner (OPM)
Lot No
1
two.2.2) Additional CPV code(s)
- 72224000 - Project management consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Birmingham City Council is seeking to appoint suitably qualified and experienced provider(s) to develop, co-ordinate and manage the delivery of the Holiday Activity and Food (HAF) programme for children and young people, in line with Department of Education and Council's requirements. Lot 1 is the Overall Programme Management Partner (OPM): This Organisation will have overall responsibility for the successful coordination and management of the programme delivery and standards. The OPM will be responsible for managing the Food Programme Manager - Lot 2 (OPM) The OPM will be responsible for commissioning services to ensure that the programme's sufficiency targets are met. They will work closely with the Council and the wider HAF partnership to shape the programme to meet the DfE and Council requirements and local needs. The details of these requirements are set out the corresponding service specification for Lot 1.
two.2.11) Information about options
Options: Yes
Description of options
It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.
two.2) Description
two.2.1) Title
Programme Management of Food and Standards (FPM)
Lot No
2
two.2.2) Additional CPV code(s)
- 79411000 - General management consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Programme Management of Food and Standards (FPM): The FPM will be responsible for the management of the supply of food on the HAF programme. They will be required to have the overview of the food provision and will ensure that all programme attendees receive at least one meal a day that meets food safety and School Food Standards. The FPM will be required to report to the OPM and establish the level and quality of provision available via the Activity Providers, in advance of every holiday period. The Provider will be required to commission local food provider(s), to supplement the food available via the Activity Providers, and logistically manage the distribution of the central food supply. Full details are in the attached specification.
two.2.11) Information about options
Options: Yes
Description of options
It is a one-year contract with 4 extensions of 12 months each extension (1+1+1+1+1). Please note state that funding is only available for the first year. Extension will be based on availability of funding for subsequent years and satisfactory contract delivery/performance.
two.3) Estimated date of publication of contract notice
31 March 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom