Section one: Contracting entity
one.1) Name and addresses
Transport for London
5 Endeavour Square
LONDON
E201JN
Contact
Sheree Summers
Country
United Kingdom
Region code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1FM - Cleaning and Associated Services
Reference number
WS2062517452
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
A contract for the provision of Cleaning and Associated Services across the TfL Estate.
The scope will comprise of the following services:
Cleaning Services,
Business Support Services,
Grounds and Horticultural Services,
Pest Control Services,
Graffiti Removal Services and
Waste Management Services.
two.1.5) Estimated total value
Value excluding VAT: £775,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 90500000 - Refuse and waste related services
- 90690000 - Graffiti removal services
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Various sites and locations across the TfL Network :
TfL Head Office sites, Bus Stations and Stands, Victoria Coach Station, Dial a Ride Depots & Vehicles, River Services - Piers, Woolwich Ferry, London Underground sites & trains (stations, depots, other buildings & trains), certain Elizabeth Line (stations, depots, portals and shafts), London Overground (New Cross Depot).
two.2.4) Description of the procurement
This is a competitive procurement for the award of a single contract for the supply of Cleaning and Associated Services.
The scope of services is for routine (daily), planned (scheduled) and reactive activities for the following services across the TfL estate, comprising:
Cleaning Services,
Business Support Services,
Grounds and Horticultural Services,
Pest Control Services,
Graffiti Removal Services,
Waste Management Services: Dust cart collections and various other ad hoc collections and disposals including but not limited to hazardous, confidential, electrical, offensive and bulky goods.
The proposed contract will be for a period of 5 years with an option to extend for up to a maximum of 2 years.
Interested parties must register on Transport for London's SAP Ariba system and then request access to the procurement event.
Interested parties can then view the Specification, Performance requirements, Contract and relevant supplemental schedules and submit their Supplier Qualification responses before the time and date stated (10:00 hours 18 March 2025).
Access details provided in III.1 below.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
As per the contract terms. Up to a Maximum of 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Interested parties must first register on Transport for London's SAP Ariba system using the link below:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Following registration, to express an interest for this tender, interested parties must then request access to the procurement event by directly contacting the owner of the Notice via Email (email address provided in Section I of this notice).
Direct access to this tender will not automatically be provided on registration.
Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at:
https://service.ariba.com/Supplier.aw
Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents (10:00 hours, 18 March 2025).
To register or to check if you are already registered log on to:
https://service.ariba.com/Supplier.aw
Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:
https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.
If the problem persists, please contact:
Ariba_Supplier_Enablement@tfl.gov.uk
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000385
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2025
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Transport for London
London
Country
United Kingdom