Section one: Contracting authority/entity
one.1) Name and addresses
LANCASHIRE CONSTABULARY
SAUNDERS LANE
Preston
PR45SB
Contact
Jackie Collett
jackie.collett@lancashire.pnn.police.uk
Telephone
+44 1772412889
Country
United Kingdom
NUTS code
UKD - North West (England)
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hosted Custody and Case Management System
two.1.2) Main CPV code
- 72500000 - Computer-related services
two.1.3) Type of contract
Services
two.1.4) Short description
To provide a hosted custody and case management system together with related helpdesk support for use by the Lancashire Constabulary
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
Main site or place of performance
UK Preston
two.2.4) Description of the procurement
Renewal of a contract from 1st April 2021 to 31 March 2028 to allow for the provision of policing and police records management software
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Negotiated procedure without prior publication
•
The works, supplies or services can be provided only by a particular economic operator for the following reason:
•
absence of competition for technical reasons
Explanation:
The Lancashire Constabulary relies on the grounds set out in Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular tenderer, namely Northgate Public Services (UK) Limited. Northgate is currently providing the Lancashire Constabulary with a custody and police records management system under a contract procured in 2015. This contract was procured for a period of 5 years expiring 2021. The Lancashire Constabulary is undergoing the introduction of additional software functionality and associated changes included revised pricing and service levels commensurate with the revised requirements to be introduced shortly. The nature of the changes taking place will introduce different processes and will affect the fabric and operation of parts of the Lancashire Constabulary. The Lancashire Constabulary has therefore concluded that a period of stability is required in its policing records management system, to ensure that these critical services can continue to be delivered with the same personnel and processes in place, in sufficient time as the programme of change is completed. A change of supplier at this stage would introduce significant risk, at a time when there are already a change programme under way. Additional investment will also be made during this period, to ensure that the services can continue to be delivered to the same standard ensuring policing records and systems are managed accurately and securely. The Lancashire Police has undertaken a value for money assessment in order to satisfy itself that the proposed additional 7 year contract renewal of the NPS contract represents value for the services which are being delivered. These services can only be provided by the present supplier because of the operational constraints and risks associated with a change of supplier during the next critical period.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
NORTHGATE PUBLIC SERVICES (UK) LIMITED
1st Floor Imex Centre 575 Maxted Road
Hemel Hemstead
HP2 7DX
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £6,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Preston Combined Court Centre (High Court)
Openshaw Place Ringway
Preston
PR1 2LL
Country
United Kingdom