Section one: Contracting authority
one.1) Name and addresses
The Association of North East Councils, trading as NEPO
Northern Design Centre Abbots Hill, Baltic , Business Quarter
Gateshead
NE8 3ADF
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payment Card Services
Reference number
NEPO505
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
NEPO is the lead organisation for this opportunity, working in collaboration with ESPO and YPO to establish a multi-supplier, multi-lot Framework Contract for the provision of Prepaid Card Accounts, Commercial Procurement Cards and other related services provided by payment solution providers. The Framework Contract will be divided into the following lots:
Lot 1: Prepaid Payments
Lot 2 : Corporate Payments
The future Framework Contract will replace the preceding NEPO505 Prepaid Cards Framework Contract which expired on 8.01.2022.
two.1.5) Estimated total value
Value excluding VAT: £6,053,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Prepaid Payments
Lot No
1
two.2.2) Additional CPV code(s)
- 30160000 - Magnetic cards
- 48812000 - Financial information systems
- 66000000 - Financial and insurance services
- 72212440 - Financial analysis and accounting software development services
- 75200000 - Provision of services to the community
- 75300000 - Compulsory social security services
- 79211120 - Sales and purchases recording services
- 79211200 - Compilation of financial statements services
- 79412000 - Financial management consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Prepaid Card Accounts operate similar to a standard UK bank account, including sort codes and account numbers as well as the option to withdraw cash from an ATM, make regular payments, pay vendors and receive regular statements. The cards operate much in the same way as a standard debit card whereby funds are preloaded by Contracting Authorities, carers or third parties and then used by the cardholder until the balance is exhausted.
NEPO are using an open procedure for the procurement of this Framework Contract. The Framework Contract will consist of two lots. Tenderers will be evaluated in accordance with the award criteria contained within the Invitation To Tender documents.
The most economically advantageous Tenderer(s) for each lot will be awarded onto the Framework Contract. Upon completion of the Tender evaluations, NEPO will combine the final marks for both quality and price and evaluate Tenders according to the score. It is intended that a maximum of six suppliers will be appointed to the Framework Contract for lot 1.
The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this Framework Contract must register their expression of interest and submit a Tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful Tenderers by any Contracting Authority using the Framework Contract pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 30%
two.2.6) Estimated value
Value excluding VAT: £53,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
This Framework Contract will be an enhanced replacement to the current NEPO505 Prepaid Cards contract . It is anticipated that the succeeding Framework Contract will be subject to future renewals. The Framework Contract will be for a period of 48 months with an option to extend for up to a further 2 x 12 month period(s).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Corporate Payments
Lot No
2
two.2.2) Additional CPV code(s)
- 30160000 - Magnetic cards
- 48812000 - Financial information systems
- 66000000 - Financial and insurance services
- 72212440 - Financial analysis and accounting software development services
- 79211120 - Sales and purchases recording services
- 79211200 - Compilation of financial statements services
- 79411100 - Business development consultancy services
- 79412000 - Financial management consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Commercial Procurement Cards are used across the UK public sector and can deliver significant administrative cost reductions and benefits for front line services. The cards provide Contracting Authorities with an electronic method to purchase goods or services.
NEPO are using an open procedure for the procurement of this Framework Contract. The Framework Contract will consist of two lots. Tenderers will be evaluated in accordance with the award criteria contained within the Invitation to Tender documents.
The most economically advantageous Tenderer(s) for each lot will be awarded onto the Framework Contract. Upon completion of the Tender evaluations, NEPO will combine the final marks for both quality and price and evaluate Tenders according to the score. It is intended that a maximum of four suppliers will be appointed to the Framework Contract for lot 2.
The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this Framework Contract must register their expression of interest and submit a Tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful Tenderers by any Contracting Authority using the Framework Contract pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 60%
two.2.6) Estimated value
Value excluding VAT: £6,000,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
This Framework Contract will be an enhanced replacement to the current NEPO505 Prepaid Cards contract . It is anticipated that the succeeding Framework Contract will be subject to future renewals. The Framework Contract will be for a period of 48 months with an option to extend for up to a further 2 x 12month period(s).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Framework Contract is anticipated to exceed 48 months in duration. This is due to the commercial and contractual complexity of the Framework Contract combined with the cost of administrating the procurement and resulting implementations. For this purpose, longer term agreements are preferred by both Contracting Authorities and Suppliers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 106-258333
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 March 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 18-24 months prior to the Framework Contract expiry date.
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
six.4) Procedures for review
six.4.1) Review body
NEPO
Northern Design Centre Abbots Hill , Baltic Business Quarter
Gateshead
NE8 3DF
Country
United Kingdom