Scope
Reference
250202
Description
Queen's is seeking to engage with suppliers to support a scoping exercise for potential replacement of the car parking management solution at Queen's Accommodation Elms BT9 site at 78 Malone Road, Belfast.
The purpose of this Preliminary Market Engagement (PME) exercise is to gain a better understanding of the car park solutions available in the market, explore options for a specific solution at the Elms BT9 site, understand costs, and support a potential future procurement exercise. The PME process will provide interested suppliers with the opportunity to obtain further information on Queen's requirements and also provide Queen's with the opportunity to obtain feedback from the marketplace.
Queen's is not looking for supplier proposals at this stage, but would like suppliers who wish to participate in the PME process to express their interest by completing and returning the template form enclosed as Appendix 4.
Contract dates (estimated)
- 1 July 2026 to 31 August 2026
- Possible extension to 31 August 2031
- 5 years, 2 months
Main procurement category
Goods
CPV classifications
- 34926000 - Car park control equipment
- 98351000 - Car park management services
Engagement
Engagement deadline
10 February 2026
Engagement process description
Queen's is not looking for supplier proposals at this stage, but would like suppliers who wish to participate in the PME process to express their interest by completing and returning the template enclosed as Appendix 4.
On receipt of Expressions of Interest in engaging with the PME process, Queen's expects to schedule discussions with interested suppliers via Microsoft Teams at a time convenient to all parties, in order to discuss, high-level options and recommendations around:
1. The supplier's preferred approach at Elms BT9 given the aims of the project
2. Indicative pricing
3. Functionality e.g. barriers, payment etc.
4. Contract administration and support e.g. dashboards, training, fault finding
5. Payment solutions
6. Installation and maintenance
7. Flexibility and scalability
8. Commercial information e.g. return on investment, warranties, SLAs
9. Sustainability
Queen's may choose to seek additional clarification from suppliers to inform the development of a specification, and which may include the provision of a demonstration.
It is expected that Microsoft Teams will be used to capture AI generated transcriptions of the meetings to support accurate record keeping.
Submission
Publication date of tender notice (estimated)
13 April 2026
Contracting authority
Queen's University Belfast
- Charity Commission for Northern Ireland: 101788
University Rd
Belfast
BT7 1NN
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland