Section one: Contracting authority
one.1) Name and addresses
North East Scotland College
Aberdeen City Campus, Gallowgate
Aberdeen
AB25 1BN
Contact
Colin Brodie
Telephone
+44 3003305550
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00442
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security & Janitorial Services
Reference number
NESC/S&J/2022
two.1.2) Main CPV code
- 79713000 - Guard services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of security and janitorial (porter) services at the following College Campuses: Aberdeen City, Altens, Clinterty and Fraserburgh. Various small satellite buildings are in operation but do not have full time presence, including but not limited to, locations in Peterhead and Ellon.
The services required will include:
Maintaining general order on College sites
Reducing the threat of theft and violent incidents
Providing first aid assistance
Undertaking traffic management in College car parks
Providing a janitorial and porterage service
Providing a van driving service
Assist and advise the college regarding its counter terrorism responsibilities specifically relating to Section 26 of the Counter-Terrorism and Security Act 2015 which places a duty on the College to have, in the exercise of its functions, due regard to the need to prevent people from being drawn into terrorism.
two.1.5) Estimated total value
Value excluding VAT: £3,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
- 98341130 - Janitorial services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
North East Scotland
two.2.4) Description of the procurement
Provision of security and janitorial services at the following Campuses: Aberdeen City, Altens, Clinterty and Fraserburgh. Various small satellite buildings are in operation but do not have full time presence, including but not limited to, locations in Peterhead and Ellon.
The current Janitorial and Security service contract ends on the 31 July 2022 and the College intends to appoint a service provider for a period of 4 years with the option to extend 3 years (+1 +1 +1 terms) at the discretion of either party with the options beginning 1 August 2026. The services required will include:
Maintaining general order on College sites;
Reducing the threat of theft and violent incidents;
Providing first aid assistance;
Undertaking traffic management in College car parks;
Providing a janitorial and porterage service;
Providing a van driving service;
Assist and advise the college regarding its counter terrorism responsibilities specifically relating to Section 26 of the Counter-Terrorism and Security Act 2015 which places a duty on the College to have, in the exercise of its functions, due regard to the need to prevent people from being drawn into terrorism.
two.2.5) Award criteria
Quality criterion - Name: Full Response to the College’s specification and requirements / Weighting: 15
Quality criterion - Name: Contract Management and Technical Capability / Weighting: 45
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £3,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
3 x 12 month extensions may be granted.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant selection criteria will be included in the SPD Scotland module.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 August 2022
four.2.7) Conditions for opening of tenders
Date
1 April 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4-7 years dependant on take up of possible extensions
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=683497.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:683497)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=683497
six.4) Procedures for review
six.4.1) Review body
Aberdeen Civil Justice Centre & Commercial Courts
Castle Street
Aberdeen
AB10 1WP
Telephone
+44 1224657200
Country
United Kingdom