Scope
Reference
CU.2130.SSC
Description
The Biological Services Unit (BSU) holding area within University Hospital Wales Tower Block 2 is regulated by the Home Office and must maintain strict temperature and humidity levels. To achieve these conditions, chilled water from the BSU chiller is supplied to the cooling coils on the Air handling units and fan coil units serving the designated area.
The BSU chiller is covered under the SLA with Cardiff and Vale (C&V) Health Board, which includes all planned maintenance and remedial works up to a value of £5,000. In accordance with this agreement, quotes were initially requested through C&V for the repair to be arranged via their incumbent supplier, Cooltherm. However, C&V have confirmed by email that they currently lack the capacity to manage this repair and advised that Cardiff University should organise the works directly. The chiller has suffered a complete failure and now requires a major overhaul or full replacement to restore operational capability.
Cardiff University Estates have been advised that the BSU area will relocate, and this space will be handed back to Cardiff and Vale Health Board within two years. Once vacated, the area will no longer form part of the current SLA. Given this short-term use, the most cost-effective solution is to repair the existing chiller rather than replace it.
Contract 1. AW08 Heath Tower Building 2 Refurbishment of Chiller Award
Supplier
Contract value
- £93,485 excluding VAT
- £111,284 including VAT
Below the relevant threshold
Award decision date
19 January 2026
Earliest date the contract will be signed
2 February 2026
Contract dates (estimated)
- 3 February 2026 to 20 January 2027
- 11 months, 18 days
Main procurement category
Works
CPV classifications
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 45259000 - Repair and maintenance of plant
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Procedure
Procedure type
Below threshold - without competition
Supplier
Terratherm
- Public Procurement Organisation Number: PRDX-5468-MCWP
Unit 3 & 4 Maritime Court
Caerphilly
CF83 8HU
United Kingdom
Email: service@terratherm.co.uk
Region: UKL16 - Gwent Valleys
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. AW08 Heath Tower Building 2 Refurbishment of Chiller Award
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Contact name: Simone Croot
Email: croots1@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales