Section one: Contracting authority
one.1) Name and addresses
Harrogate and District NHS Foundation Trust
Harrogate District Hospital, Lancaster Park Road
Harrogate
HG2 7SX
Contact
Holly Lobb
Country
United Kingdom
Region code
UKE12 - East Riding of Yorkshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
C338026 Community Dental Management System
Reference number
C338026
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender (“ITT”) for the provision of a Community Dental Management Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities.
The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule.
For more information, please download the ITT documents from the Documents section.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
- 48814200 - Patient-administration system
- 48814400 - Clinical information system
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Harrogate and District NHS Foundation Trust, HG2 7SX
two.2.4) Description of the procurement
Harrogate and District NHS Foundation Trust is issuing this Invitation to Tender (“ITT”) for the provision of a Community Dental Management Software. The Community Dental Services is a specialised service that provides dental treatment to children and adults, who because of additional needs such as learning disabilities, physical disabilities or vulnerability, are unable to access general dental care. The current dental management system was installed in 2014 and became unsupported from March 2024, requiring the delivery of a new solution that supports our strategic priorities.
The Authority also has an optional requirement for Maxillo Facial/Orthodontic module, that we may wish to procure during the life of the contract at the price quoted in the commercial schedule.
For more information, please download the ITT documents from the Documents section.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
31 May 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information, please download documents available at https://health-family.force.com/s/Welcome and search for Project reference: C338026 Community Dental Management Software
Response deadline: 10:00 Thursday 17th March 2025
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 June 2025
four.2.7) Conditions for opening of tenders
Date
13 February 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court and Court of Appeal of England and Wales
Strand
London
WC2A 2LL
internationalrelationsjudicialoffice@judiciary.uk
Country
United Kingdom