Section one: Contracting authority
one.1) Name and addresses
Bolton at Home
98 Waters Meeting Road
Bolton
BL1 8SW
Contact
Procurement Hub
procurementhub@boltonathome.org.uk
Telephone
+44 1204328000
Country
United Kingdom
Region code
UKD - North West (England)
Internet address(es)
Main address
http://www.boltonathome.org.uk/
Buyer's address
http://www.boltonathome.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services to Bolton at Home Group (BaH and Arcon)
Reference number
DN692888
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Bolton at Home would like to invite tenders for the provision of Cleaning Services to Offices, UCAN Centres, Community Centres and Residential Blocks throughout the borough of Bolton. Also, this requirement will cover Arcon properties outside of the Borough of Bolton. TUPE will apply to this tender opportunity; details are within the ITT.
The tender is broken down into two lots: -
Lot 1 - Bolton at Home properties throughout the Borough of Bolton
Lot 2 – Arcon properties – outside the Borough of Bolton
Suppliers can bid for one or both lots.
Each lot will be evaluated separately.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
Please note the deadline for clarification questions is 8th December 2023 by 4pm.
Site Visits are available and should be booked by 20th November 2023 via the Chest portal. Please see the ITT document for more information on the dates available.
Tender documents are available with unrestricted and full direct access free of charge via the chest portal, reference DN692888.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,944,939.25
two.2) Description
two.2.1) Title
Lot 1 - Cleaning Services to Bolton at Home properties within the Borough of Bolton
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
Lot 1 - Bolton at Home properties throughout the Borough of Bolton
Bolton at Home would like to invite tenders for the provision of Cleaning Services to Offices, UCAN Centres, Community Centres and Residential Blocks throughout the borough of Bolton.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Cleaning Services to Arcon properties outside the Borough of Bolton
Lot No
2
two.2.2) Additional CPV code(s)
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Lot 2 - Cleaning Services is for the cleaning of Arcon properties outside the Borough of Bolton , covering Greater Manchester , Lancashire and into parts of Derbyshire.
Lot 2 will be evaluated separately.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
two.2.5) Award criteria
Quality criterion - Name: Quality Weighting / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-033412
Section five. Award of contract
Contract No
DN692888
Lot No
1
Title
Lot 1 - Cleaning Services for Bolton at Home within the Borough of Bolton
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 February 2024
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SMCSM Limited T/A ServiceMaster Contract Services (Manchester)
Unit 6, Glebelands Court, 10 Glebelands Road,
Sale
M33 6LB
cj@servicemastermanchester.co.uk
Telephone
+44 1619053000
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,523,305.05
Section five. Award of contract
Contract No
DN692888
Lot No
2
Title
Lot 2 - Cleaning Services for Arcon properties outside the Borough of Bolton
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 February 2024
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SMCSM Limited T/A ServiceMaster Contract Services (Manchester)
Unit 6, Glebelands Court, 10 Glebelands Road,
Sale
M33 6LB
cj@servicemastermanchester.co.uk
Telephone
+44 1619053000
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £421,634.20
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bolton at Home Limited
98 Waters Meeting Road
Bolton
BL1 8SW
Country
United Kingdom