Section one: Contracting authority
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Billie Robb
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance, Repairs and Emergency Call Outs Automatic and Roller Doors
Reference number
CW0156
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance, Repair and Emergency Call Outs for Automatic Doors & Roller Shutters from January 2024 to January 2026, with Optional 2 year extension
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Maintenance, Repairs and Emergency Call Outs for Automatic Doors
Lot No
1
two.2.2) Additional CPV code(s)
- 44221200 - Doors
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
two.2.4) Description of the procurement
This requirement covers all Fife Council’s public buildings including schools, local offices, community centres, theatres, schools, libraries/galleries, offices, borough chambers, swimming pools, leisure/sports centres, workshops, bus stations, business/enterprise centres, park & ride car parks, civic centres, museums, halls, neighbourhood centres, etc. The doors are from various manufacturers and include automatic sliding/swing / bi-folding doors, straight lift automatic sectional doors, automatic barriers, steel sliding doors, manual/automatic traffic barrier, manual sectional doors, automatic RST balanced doors, manual/automatic revolving doors, automatic pedestrian gates, automatic swing disabled doors, wood swing automatic doors and revolving door with side entrance etc.
The Framework also includes doors automatic/manual roller shutters; manual grills; up & over garage doors; automatic fire shutters; automatic/manual sectional doors; rapid roll doors; automatic overhead sectional doors; high lift automatic sectional doors; wooden sliding doors/partitions; manual wooden shutters/hatches; manual folding partition; manual trellis gates; automatic smoke curtains; RST Balanced Doors; manual accordion partitions etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance, Repairs and Emergency Call Outs for Roller Doors
Lot No
2
two.2.2) Additional CPV code(s)
- 44115310 - Roller-type shutters
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
two.2.4) Description of the procurement
This requirement covers all Fife Council’s public buildings including schools, local offices, community centres, theatres, schools, libraries/galleries, offices, borough chambers, swimming pools, leisure/sports centres, workshops, bus stations, business/enterprise centres, park & ride car parks, civic centres, museums, halls, neighbourhood centres, etc. The doors are from various manufacturers and include automatic sliding/swing / bi-folding doors, straight lift automatic sectional doors, automatic barriers, steel sliding doors, manual/automatic traffic barrier, manual sectional doors, automatic RST balanced doors, manual/automatic revolving doors, automatic pedestrian gates, automatic swing disabled doors, wood swing automatic doors and revolving door with side entrance etc.
The Framework also includes doors automatic/manual roller shutters; manual grills; up & over garage doors; automatic fire shutters; automatic/manual sectional doors; rapid roll doors; automatic overhead sectional doors; high lift automatic sectional doors; wooden sliding doors/partitions; manual wooden shutters/hatches; manual folding partition; manual trellis gates; automatic smoke curtains; RST Balanced Doors; manual accordion partitions etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Fife Council Purchase of Service Terms and Conditions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-014494
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24 July 2024
four.2.7) Conditions for opening of tenders
Date
28 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published prior to expiry. Estimated February 2028
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=758216.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see tender documentation
(SC Ref:758216)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=758216
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
Country
United Kingdom