DPS for Voluntary, Charitable and Social Enterprises (VCSE’s) for ad hoc and lower value Goods, Services and Works

Publication reference: 2021/S 000-004882
Publication date: 10 March 2021

F02: Contract notice

Section one: Contracting authority

one.1) Name and addresses

Orbit Group Limited

Garden Court, Harry Weston Road, Binley Business Park

Coventry

CV3 2SU

Contact

Procurement

Email

group.tenders@orbit.org.uk

Telephone

+44 2476438000

Country

United Kingdom

NUTS code

UK - UNITED KINGDOM

Internet address(es)
Main address

http://www.orbit.org.uk

Buyer's address

http://www.orbit.org.uk

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

DPS for Voluntary, Charitable and Social Enterprises (VCSE’s) for ad hoc and lower value Goods, Services and Works

Reference number

DN525369

two.1.2) Main CPV code
  • 98000000 - Other community, social and personal services
two.1.3) Type of contract

Services

two.1.4) Short description

(This DPS follows on from Prior Information Notice 2021/S 000-002370)

This DPS is intended to be a platform to lower the barriers of entry and encourage VCSE’s

(Voluntary, Charitable and Social Enterprises) and similar organisations such as Sheltered

Workshops (organisations employing disadvantaged workers) to tender for smaller and

lower value goods, services and works in and outside of the wider public sector, where

specific requirements and non-core work is required. There are real challenges in enabling

social value to be applied effectively primarily because organisations have conflicting

pressures on delivery, risk, scale and cost management which vary.

Orbit is passionate about building communities and investing in our communities. It is hoped

that the growth of social suppliers is increased by working with Orbit and similar

organisations across the housing and wider public and private sectors. There is an increasing

desire to buy from VCSE’s and this desire is being driven by organisational ESG

(Environmental, Social and Governance) approaches, a generational shift in expectations

along with the direction of travel of government led initiatives such as PPN's 0620 and 1120,

the industrial and civil society strategies and the Social Value Act.

The government is committed to tackling inequality and giving everyone across the country the opportunity to fulfil their potential. Interpretation of Social Enterprise’s is varied and so we generally use the 4 points below:

1/ Check what legal structure they are - if they are a Community Interest Company (CIC) this means they will have an asset lock on the distribution of their profits which is proof they do not distribute profits to shareholders.

2/ If they are not a CIC or a charity, ask to see their governing documents - their social or environmental mission should be in their articles of association- this should be stated as the organisation's primary purpose over commercial purposes.

3/ If they have the 'Social Enterprise Mark' this is the best certification you can get to prove they are a social enterprise. (Organisations are checked very rigorously before receiving the mark).

4/ Sheltered Workshops

Use of this DPS is available to the wider public sector and other sectors. Public sector organisations are as defined here https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Cleaning services and supplies

Lot No

1

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Cleaning services and products

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Office services and supplies

Lot No

2

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Office services and supplies

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Language Services

Lot No

3

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Language Services, i.e. language courses; Interpretation services

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Furniture

Lot No

4

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Furniture, i.e. Commercial Furniture; Domestic Furniture; Resident Services; White goods

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Education and Training

Lot No

5

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Education and Training Services

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Wellbeing services

Lot No

6

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Wellbeing Services

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Health and Safety

Lot No

7

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Health and Safety i.e. Protective Clothing

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Clothing Services

Lot No

8

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

General clothing services, i.e. workwear; leisurewear; outdoor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Minor Building Works

Lot No

9

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Minor Building Works - i.e Building Works, Electrical works; Fire safety; Painting/Decorating; Repairs/maintenance; Windows/Doors

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Grounds Maintenance

Lot No

10

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Grounds Maintenance i.e. gardening services, maintenance (fencing, water features); pathways; horticultural

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Refuse, Waste, Recycling and Re-use

Lot No

11

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Refuse Services i.e. recycling and re-use, waste, collection, bins

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Flooring

Lot No

12

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Flooring

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Woodwork

Lot No

13

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Woodwork

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Promotional items and Gifts

Lot No

14

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Promotional items and Gifts

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Food and Drink

Lot No

15

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Beverage: Alcoholic; Beverage: Non-alcoholic; External catering services; Internal catering services; Produce/single food item

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

House Clearances / Removals

Lot No

16

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

House Clearances / Removals

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Signage

Lot No

17

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Signage

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Vouchers

Lot No

18

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Vouchers, i.e. Food & Beverage vouchers, Decorating vouchers

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

IT Supplies & Services

Lot No

19

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

IT Supplies & Services

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Consultancy Services

Lot No

20

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Consultancy Services

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Other Goods, Services or Works

Lot No

21

two.2.2) Additional CPV code(s)
  • 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
  • UK - UNITED KINGDOM
two.2.4) Description of the procurement

Other Goods, Services or Works

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

The dynamic purchasing system might be used by additional purchasers

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate
Date

19 April 2021

Local time

10:00am

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

This DPS is open for use for the wider Public and other sectors who want to increase their commitment to Social Value. Please contact group.tenders@orbit.org.uk for further information.

Public sector organisations are as defined here https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

Orbit are working with Supply Change in delivering this DPS.

"At Supply Change we believe in the power of social procurement. We connect organisations who need goods and services, with social suppliers who can deliver quality and a positive impact.

Founded in 2018, Supply Change connects organisations looking for goods and services with social enterprise suppliers who can deliver quality and a positive impact. This is done through their platform of pre-vetted social enterprises and social procurement services, including spend analysis, impact assessment and events. Supply Change is a female founded social enterprise shortlisted by Natwest 2 years in a row as a top 100 social enterprise in the UK".

You can see further information on Supply Change at www.supplychange.co.uk

Lots included in this DPS are as follows:

1. Cleaning services and products

2. Office services and supplies

3. Language Services

4. Furniture

5. Education and Training

6. Wellbeing services

7. Health and Safety

8. Clothing Services

9. Minor Building Works

10. Grounds Maintenance

11. Refuse, Waste, Recycling & Re-use

12. Flooring

13. Woodwork

14. Promotional items and Gifts

15. Food and Drink

16. House Clearances / Removals

17. Signage

18. Vouchers

19. IT Supplies & Services

20. Consultancy Services

21. Other Goods, Services or Works

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

Strand, Holborn

London

WC2A 2LL

Country

United Kingdom

Internet address

http://www.orbit.org.uk