Section one: Contracting authority
one.1) Name and addresses
Victoria and Albert Museum
Cromwell Road
Kensington
SW7 2RL
Telephone
+44 2079422229
Country
United Kingdom
NUTS code
UKI3 - Inner London – West
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites
Reference number
VA/CON/17/20
two.1.2) Main CPV code
- 48730000 - Security software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Victoria & Albert (V&A) Museum is planning to replace key components of its Access Control System (ACS) which is currently installed within its South Kensington site in London. The existing system also interfaces with other remote V&A sites. The small amount of equipment installed in these locations will also need to be interconnected via the organisation's data network. The Access Control System upgrade project will primarily involve the replacement of the software application, door controllers and input/output controllers. All ancillary equipment, including power supplies, are to be retained.
The project will require very careful planning, high-quality Project Management and a flexible and adaptable approach given the challenges associated with installation works within a public, Grade 1 listed building.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £139,053.5 / Highest offer: £187,982.48 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 50610000 - Repair and maintenance services of security equipment
- 45222300 - Engineering work for security installations
- 35121000 - Security equipment
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
Main site or place of performance
LONDON
two.2.4) Description of the procurement
PLEASE NOTE THIS IS A NOTICE TO PUBLICISE AN AWARD OF CONTRACT AND NOT A NEW CONTRACT OPPORTUNITY. THIS CONTRACT HAS BEEN AWARDED TO ATEC SECURITY LTD AS DETAILED BELOW. PLEASE DO NOT RESPOND TO THIS NOTICE.
The following is required under this contract:
- Perform a preliminary site survey to assess the site conditions
- Clearly confirm within their proposal what is included and what needs to be performed by other vendors in advance of commencing the project
- Undertake the system upgrade as described within the tender pack
- Integrate other existing systems and inputs/outputs on-site and at other V&A locations
- Attend all project status meetings set out by the V&A project management team
- Produce project update reports at a frequency defined by the V&A project manager
- Prepare installation drawings that define the position of all equipment, system schematic diagrams, all wiring diagrams in accordance with the design approved by the V&A and ‘as installed’ drawings (PDF and .dwg) that accurately reflect all equipment installed
- Perform a functional test of all new and associated equipment and a full system software test to demonstrate 100% system operation and compliance with the Technical Specification and other tender pack information at the handover stage with the Project Manager and V&A local
representative
- Update the Asset Register with all new equipment defining equipment part numbers, and where applicable, Firmware/Software Versions and warranty end dates
- Issue comprehensive ‘as-installed’ drawings (PDF and .dwg) along with suitable Operating and Maintenance Manuals
- Allow for three sessions of on-site system training to cover basic and advanced user levels,including a troubleshooting guide for general system issues and for the database enablement of the software
- Address any snagging items prior to project completion
- Comply with all national, local and statutory regulations and standards for installation of access control and intrusion alarm systems. If the local statutory regulations require the use of equipment other than the V&A standard equipment, the SI is requested to highlight these
differences in communication with the Project Manager.
- Provide four years of maintenance, support and related services
two.2.5) Award criteria
Quality criterion - Name: Quality as broken down in the specification (too complex to state here) / Weighting: 40
Price
two.2.11) Information about options
Options: Yes
Description of options
The contract shall be for one year of maintenance with the option to extend for any number of periods up to a total of four years.
The contract shall have the option to roll out the system and related services/hardware to other V&A sites.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 217-533941
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ATEC Security Ltd
1 Element Court, Hilton Cross Business Park
Wolverhampton
WV10 7FE
Country
United Kingdom
NUTS code
- UKG39 - Wolverhampton
National registration number
1936399
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £139,053.5
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=577841601
GO Reference: GO-2021310-PRO-17909105
six.4) Procedures for review
six.4.1) Review body
Victoria and Albert Museum
Cromwell Road
Kensington
SW7 2RL
Telephone
+44 2079422229
Country
United Kingdom