Section one: Contracting authority
one.1) Name and addresses
Kent and Medway NHS and Social Care Partnership Trust
Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane
Aylesford
ME20 6WT
Contact
Procurement Team
Country
United Kingdom
Region code
UKJ44 - East Kent
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
KMPT Grounds & Gardens Maintenance Service
two.1.2) Main CPV code
- 77310000 - Planting and maintenance services of green areas
two.1.3) Type of contract
Services
two.1.4) Short description
Kent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites.
The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).
The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £816,300
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77312000 - Weed-clearance services
- 77211500 - Tree-maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77311000 - Ornamental and pleasure gardens maintenance services
- 77330000 - Floral-display services
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent and Medway
two.2.4) Description of the procurement
The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.
The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.
The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a ‘cared for environment’ and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.
The Supplier will be required to ensure that all sites are to be maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).
Core tasks will include, but not be limited to,
• Grass cutting;
• Shrub/herbaceous bed maintenance;
• Hedge maintenance;
• Cleaning of grounds, pathways free of moss; and
• Court yard works (TBD).
Periodic tasks will include, but not be limited to:
• Grass edging;
• Tree surveys and tree works resulting from surveys;
• Young tree maintenance; and
• Replacement of shrubs and plants.
two.2.5) Award criteria
Quality criterion - Name: Technical Quality / Weighting: 30
Quality criterion - Name: Net Zero and Social Value / Weighting: 10
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-031456
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 January 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Countrywide Grounds Maintenance Limited
Neighbourly Training Centre, Building 4, Brackley Campus Buckingham Road
Brackley, Northamptonshire
NN13 7EL
tenders@countrywidegrounds.com
Telephone
+44 8083019747
Country
United Kingdom
NUTS code
- UKF24 - West Northamptonshire
National registration number
02798007
Internet address
https://www.countrywidegrounds.com/
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £816,300
Total value of the contract/lot: £816,300
Section six. Complementary information
six.3) Additional information
The values stated in sections II.1.7. and V.2.4 of this notice represent the Authority's estimate of the total contract value over its entire term, including any possible extension(s), at the time of contract award.
The Contract includes a mechanism for the Supplier to apply for an uplift to the fixed Contract charges annually, based on the Consumer Price Index. The values stated in sections II.1.7. and V.2.4 of this notice are exclusive of any potential future uplifts to the Contract charges permitted in accordance with the Contract terms and conditions.
The Authority does not guarantee any value associated with this notice, and charges for services provided by the Supplier shall be strictly in accordance with the signed Contract.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
royalcourtsofjustice.jc@gov.uk
Country
United Kingdom