Section one: Contracting authority
one.1) Name and addresses
South Central Ambulance Service NHS Foundation Trust
Unit 7 & 8 Talisman Business Centre, Talisman Road
Bicester
OX26 6HR
Contact
Matthew Polak
Telephone
+44 7377387568
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactis2p.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Make Ready Services
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
SCAS is seeking a Supplier for a high quality Ambulance Make Ready Service. The aim of this is to ensure that frontline Urgent Care ambulance and Non-Emergency Patient Transport Services (NEPTS) vehicles are clean, fully equipped (including medicines), and prepared for service whenever and wherever they are required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Description
South Central Ambulance Service (“SCAS”, “The Trust”) was established on the 1 July 2006 following the merger of four ambulance trusts in the counties of Berkshire, Buckinghamshire, Hampshire and Oxfordshire. This area covers approximately 3,554 sq. miles with a residential population of over four million.
On 1 March 2012, SCAS became a Foundation Trust.
South Central Ambulance Service NHS Foundation Trust (SCAS) provides a range of emergency, urgent care and non-emergency healthcare services, along with commercial logistics services, to the populations of the South Central region - Berkshire, Buckinghamshire, Hampshire and Oxfordshire - as well as non-emergency patient transport services in Surrey and Sussex.
With expansion into Surrey and Sussex, SCAS now serves a population of more seven million people across the six counties and employs more than 4,000 staff who, together with over 1,000 volunteer community and co-responders, enable the organisation to attend more than 555,000 incidents via 999, handle 1.24 million calls to NHS 111 and make 866,000 patient transport service journeys every year.
SCAS is seeking a Supplier for a high quality Ambulance Make Ready Service. The aim of this is to ensure that frontline Urgent Care ambulance and Non-Emergency Patient Transport Services (NEPTS) vehicles are clean, fully equipped (including medicines), and prepared for service whenever and wherever they are required.
We deliver Urgent Care ambulance services across four counties, seven days a week, 24 hours a day: Berkshire, Buckinghamshire, Hampshire and Oxfordshire.
The Make Ready supplier should provide a service for:
• 287 double crewed ambulances (DCA)
• 68 Rapid Response Vehicles (RRV)
• 24 Team Leader vehicles
• 9 Covid Response Vehicles
Make Ready will operate at 18 Ambulance Resource Centres (RC):
NORTH RC SOUTH RC
Milton Keynes Nursling
Stoke Mandeville North Harbour
High Wycombe Basingstoke
Reading Alton
Bracknell Andover
Newbury Eastleigh
Wexham
Adderbury
Didcot
Kidlington
Oxford
The scope of the required Make Ready service comprises the following elements:
Make Ready (Urgent Care ambulances only) a minimum of once per 24 hours:
• Thorough clinical clean of vehicle interiors
• Vehicle checks
• Medicine Management, i.e. restocking, including pre-packing of packs (guidance by the General Pharmaceutical Council (Guidance for employers on the education and training requirements of pharmacy support staff (pharmacyregulation.org)).
• Consumables Management (i.e. restocking)
• Asset Management (equipment)
• Vehicle movement (planned and unplanned)
• Stock control
Frontline vehicles require a minimum 12-weekly periodic deep clean.
We deliver NEPTS across Oxfordshire, Buckinghamshire, Berkshire, Hampshire, Surrey and Sussex across 36 sites via:
• 346 double crewed NEPTS ambulances
• 60 Wheelchair Accessible Vehicles (WAV)
NEPTS vehicles do not require a Make Ready service but do require a minimum 6-weekly deep clean.
Staffing by the Make Ready Supplier will need to reflect the operational rotas.
Currently, two ambulance stations are working on a 24/7 Make Ready rota, with the possibility of a third one being added shortly.
Other stations are operating on 8, 10 or 12 hour shifts
Operational rotas can however be subject to change.
An Urgent Care Ambulance is seen as a clinical area. There is a firm requirement for all cleaning activities to follow the ‘National Standards of Healthcare Cleanliness 2021’ (B0271-national-standards-of-healthcare-cleanliness-2021.pdf (england.nhs.uk)).
An ambulance specific cleanliness guidance is due for release later this year, which will override the above.
There are KPI’s set for each discipline covered in the contract. These are linked to a service credit regime.
We will be awarding an initial contract period of 5 years, with extension options of up to five years in one, two or three year increments.
Contract go live is planned for 1st September 2022 with a 3-month mobilisation (transition period overlapping with incumbent MR supplier) from June 2022.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
Duration in months: 36
This contract is subject to renewal
Description of renewals: Two further extensions permitted, in 24 month increments
two.2.11) Information about options
Options: Yes
Description of options
Management of medical consumables (optional)
Medicine management (optional)
Stock control (optional)
Asset management (optional)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Not applicable
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Originally published as:
Date
11 April 2022
Local time
12:00pm
Changed to:
Date
6 May 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.5) Scheduled date for start of award procedures
30 May 2022
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
South Central Ambulance Service NHS Foundation Trust
Bicester
Country
United Kingdom