Section one: Contracting authority
one.1) Name and addresses
BIRMINGHAM CITY COUNCIL
BIRMINGHAM
B47WB
Country
United Kingdom
Region code
UKG31 - Birmingham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.birmingham.gov.uk/
Buyer's address
www.in-tendhost.co.uk/birminghamcc
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System - Working with the private sector and private registered providers to deliver temporary accommodation solutions
Reference number
P0756
two.1.2) Main CPV code
- 98341000 - Accommodation services
two.1.3) Type of contract
Services
two.1.4) Short description
Birmingham City Council invited suppliers to submit applications to join a dynamic purchasing system (DPS) for the procurement of temporary accommodation through the private rented sector and private registered providers of social housing. The DPS will last for 2 years, with the option to extend for a further 2 years in yearly increments. Call off contracts awarded under the DPS may be in place for up to 2 years. The purpose of the DPS is to support the Council's statutory duty to provide temporary accommodation to vulnerable households under the housing Act 1996, the Homelessness Act 2002 and the Homeless Reduction Act 2017. The council does recognise that due to demand, properties may be acquired out of City. We would expect the properties are no more than an hour's journey time away from the City Centre using public transport. All accommodation must meet the most current health and safety standards relevant to the accommodation type.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,516,000
two.2) Description
two.2.1) Title
Studio/1Bedroomed
Lot No
1
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70333000 - Housing services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
1 bed flat/studio - 2 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Two Bedroomed
Lot No
2
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70000000 - Real estate services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
2 bedrooms - 4 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Three Bedroomed
Lot No
3
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70000000 - Real estate services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
3 bedrooms - 5-6 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Four Bedroomed
Lot No
4
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70000000 - Real estate services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
4 bedrooms - 7-8 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Five Bedroomed
Lot No
5
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70000000 - Real estate services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
5 bedrooms - 8-10 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may
terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Six Bedroomed
Lot No
6
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
- 70000000 - Real estate services
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
6 bedrooms - 10-12 occupants. The accommodation offered should match its description, for example a one bedroomed flat, should have a living room, bedroom, kitchen and bathroom
but can be situated on any floor. A studio flat must have a separate toilet and bathroom but can have either a share kitchen and living room, or a shared bedroom and living room. The council will not accept properties if they do not meet the required standards and may terminate the use if they fall below those standards. The properties must be furnished to the standard set out in the Specification and all furniture must be compliant with the relevant
safety regulations or standards, clean and fit for purpose.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028233
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ace Letting Ltd
Birmingham
B6 7DS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
09186559
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,765
Section five. Award of contract
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Letting Ltd
Birmingham
B6 7DS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
09186559
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KPJ Property Services
Birmingham
B1 2EJ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
11693704
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kwik Let Properties
Walsall
WS1 9TS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Justification for not providing organisation identifier
Sole trader
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Select Care Solutions Ltd
London
N17 GU3
Country
United Kingdom
NUTS code
- UKI - London
Companies House
058290028
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £291,951
Section five. Award of contract
Lot No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Letting Ltd
Birmingham
B6 7DS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
09186559
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KPJ Property Services
Birmingham
B1 2EJ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
11693704
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kwik Let Properties
Walsall
WS1 9TS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Justification for not providing organisation identifier
Sole trader
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Select Care Solutions Ltd
London
N1 7GU3
Country
United Kingdom
NUTS code
- UKI - London
Companies House
05829002
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £301,957
Section five. Award of contract
Lot No
4
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Letting Ltd
Birmingham
B6 7DS
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
09186559
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ezzi Lettings Solutions Ltd
Coventry
CV5 6UB
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
05584634
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KPJ Property Services
Birmingham
B1 2EJ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
11693704
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Second City Housing Ltd
Birmingham
B19 3BG
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
10395631
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Claremont Living
Birmingham
B1 3RA
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
08467597
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £293,805
Section five. Award of contract
Lot No
5
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Umbrella Housing Ltd
Birmingham
B16 9HN
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
10360139
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Second City Housing Ltd
Birmingham
B19 3BG
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
10395631
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KPJ Property Services
Birmingham
B1 2EJ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
11693704
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £159,769
Section five. Award of contract
Lot No
6
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Umbrella Housing Ltd
Birmingham
B16 9HN
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
10360139
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £43,183
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom