Section one: Contracting authority
one.1) Name and addresses
NI Assembly
Parliament Buildings
Belfast
BT4 3XX
Contact
william.longniassembly.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the following address:
NI Assembly Commission
Belfast
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Legislature
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BR-012-2022 - Provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast.
two.1.2) Main CPV code
- 55300000 - Restaurant and food-serving services
two.1.3) Type of contract
Services
two.1.4) Short description
The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast. This includes the deliverables set out below: • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant; • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’; • Provision of hospitality for events and functions, as requested, within Parliament Buildings; • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings; • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office; • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”); • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs; • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.
two.1.5) Estimated total value
Value excluding VAT: £6,040,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55400000 - Beverage-serving services
- 55500000 - Canteen and catering services
- 55900000 - Retail trade services
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 90911100 - Accommodation cleaning services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90900000 - Cleaning and sanitation services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
The Northern Ireland Assembly Commission (the Assembly Commission) is seeking to procure a single contractor for the provision of Support Services provided by the Northern Ireland Assembly Commission (the Assembly Commission) in Parliament Buildings, Belfast. This includes the deliverables set out below: • Provision of catering for Parliament Buildings pass holders in the Blue Flax Restaurant and the Members’ Bar and Coffee Lounge, and vending machines in the Blue Flax Restaurant; • Provision of catering for visitors and pass holders in the Members’ Dining Room (MDR) and the ‘Speaker’s Corner’; • Provision of hospitality for events and functions, as requested, within Parliament Buildings; • Cleaning of Parliament Buildings and litter picking within the immediate environs of Parliament Buildings; • Operation of retail outlet: The Speaker’s Corner which houses a gift shop, a Post Office; • Provision of silk flower arrangements and fresh floral displays as required (also referred to as “ad-hoc services”); • Provision of catering and non-catering porterage within Parliament Buildings and its immediate environs; • Other related services including cold beverage and confectionary vending, ancillary cleaning (air fresheners, feminine hygiene, floor mats, washroom vending, roller towels); and • Sourcing of ‘pass through’ services e.g. water fonts; flower ordering and dry cleaning within the gift shop.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,040,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
After the initial contract period there will be an option of one 2-year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 March 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19 July 2022
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 Years
six.3) Additional information
Electronic ordering, invoicing and payment will be used.
six.4) Procedures for review
six.4.1) Review body
Not applicable
Belfast
Country
United Kingdom