Section one: Contracting authority/entity
one.1) Name and addresses
Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
London
E14 2BG
Contact
Mr Neil Ward
Telephone
+44 2073645000
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
http://www.towerhamlets.gov.uk
Buyer's address
http://www.towerhamlets.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
R5868 Procurement of Human Resources Application
Reference number
DN656311
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
This is the provision of a software platform for HR services for Tower Hamlets Council. The application covers a range of activities in relation to HR, payroll services; leave applications; absentee monitoring; provision of management information. The service will be migrated to a cloud based provision.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,590,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 48330000 - Scheduling and productivity software package
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Cloud based provision of an application for the management of Human Resources processes within the Council.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
This award is lawful in accordance with regulation 32(2)(b)(II) because competition is absent for technical reasons. The current provision and all the data stored therein needs to be transferred to the Cloud in accordance with the Council's strategic shift toward cloud based services. Currently the Council is investigating options for the provision an ERP (Enterprise, Resource and Planning) System, a long term decision about the future procurements can only be undertaken upon conclusion of this exercise. To ensure stability of provision during the transfer to cloud based services the contract will be awarded for 36 months with the option to extend for 24 months. Only the current provider will be able to facilitate the transfer of data to the cloud and ensure the required stability. This will allow the council sufficient time to - transfer services to the cloud; make recommendations about the future HR IT provision.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
R5868
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
13 February 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Zellis UK Limited
740 Waterside Drive Aztec West, Almondsbury
Bristol
BS32 4UF
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,590,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Borough Of Tower Hamlets
London
Country
United Kingdom