Section one: Contracting authority
one.1) Name and addresses
University of St Andrews
Walter Bower House, Eden Campus
Guardbridge
KY16 0US
Contact
Adrian Wood
Telephone
+44 1334462523
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
http://www.st-andrews.ac.uk/staf/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Residential & Business Services: Summer Deep & Sparkle Cleans
Reference number
RBS/091123/SP/SL
two.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
A framework for the provision of Summer deep and sparkle cleaning of accommodation at the University of St Andrews.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £17,314
two.2) Description
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
David Russell Apartments and Fife Park, Buchanan Gardens, St Andrews.
Powell Hall, North Haugh, St Andrews.
Old Mill, Brown Street, Dundee.
two.2.4) Description of the procurement
The University is seeking to engage a contractor(s) to provide some or all (depending on the University’s capacity) of the summer deep cleaning in
- David Russell Apartments (DRA) and Fife Park (FP), Buchanan Gardens, St Andrews, KY16 9LY.
- Powell Hall (PH), North Haugh, St Andrews, KY16 9XW.
- Old Mill, Brown Street, Dundee.
David Russell Apartments and Fife Park has 1686 bedrooms, in 5-bedroom cluster flats. The site is occupied by a mixture of undergraduate (38-week contracts) and postgraduate (50-week contracts) students. Most of the bedrooms are ensuite, however, there are 208 rooms which have shared bathrooms and 69 studios.
Each ensuite cluster flat has 5 ensuite bedrooms, a kitchen lounge and hallway. Each standard cluster flat has 5 standard bedrooms, a kitchen lounge, 2 shower rooms and a hallway. Studios have an ensuite bedroom and a small self-contained kitchen.
Powell Hall has 205 ensuite rooms and 41 kitchens. The hall is occupied by a mixture of undergraduate (UG) and postgraduate (PG) students.
Old Mill in Dundee, is owned by Mears Student Living, but the University operates around 150 rooms in 2, 3, 4, 5 and 6 bedroom flats. Each flat has a shared kitchen and shower room and toilet.
The University will confirm in January each year the exact numbers of clusters/buildings to be cleaned and the timescales which are required to be met. As well as deep cleaning, the University also requires a turnaround from summer to term time operation (sparkle clean) in late August a less extensive clean than a deep clean.
The University term ends in late May/early June and restarts in early September each year.
two.2.5) Award criteria
Quality criterion - Name: Methodology / Weighting: 20
Quality criterion - Name: Demonstrated Ability / Weighting: 10
Quality criterion - Name: Risk Assessments / Weighting: 10
Quality criterion - Name: Complaint Handling / Weighting: 5
Quality criterion - Name: Fair Work / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
Tenders may provide pricing for additional services.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-033192
Section five. Award of contract
Contract No
RBS/091123/SP/SL
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 February 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crystal Facilities Management Ltd
The Lyra, Portal Way
London
W3 6BJ
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £17,314
Section six. Complementary information
six.3) Additional information
All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted.
Tenderers are asked to provide names of certain staff that would be involved in contract delivery. See the Tender documents for further information.
(SC Ref:757964)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.