Section one: Contracting authority
one.1) Name and addresses
Trafford Council
4th Floor, Waterside House, Waterside Plaza
Sale
M33 7ZF
Contact
Miss Kelly Black
kelly.black@star-procurement.gov.uk
Telephone
+44 7977555885
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Supply of Tree Related Services (2024 – 2027)
Reference number
DN710975
two.1.2) Main CPV code
- 77300000 - Horticultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Trafford Council is developing a framework agreement to facilitate the procurement of a full spectrum of arboricultural works.
The framework will be divided in to 6 Lots and those Lots will operate by using schedules of rates submitted by contractors as part of the process or by call-off contracts where contractors will be invited to provide quotations for work in a ‘mini-competition’ format.
The services are to be split into 6 Lots and include: -
Lot 1 Tree pruning, felling and full spectrum of arboricultural works
Lot 2 Emergency call out works
Lot 3 Works for restricted access
Lot 4 Stump Grinding & reinstatement
Lot 5 Epicormic growth removal
Lot 6 Supply of trees
two.1.5) Estimated total value
Value excluding VAT: £1,176,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Tree pruning, felling and full spectrum of arboricultural works
Lot No
1
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The Council require organisations to provide a full spectrum of arboricultural works including tree pruning, thinning, felling and crown reduction works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Emergency Call Out Works
Lot No
2
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The Council requires the following Service(s)
To provide an Emergency Arboricultural service both Out-of-Hours and during Working Hours in respect of tree maintenance, to include tree inspection, tree surgery, stump removal, temporary re-instatement of tree pits, tree pruning to be carried out next to highways, in parks and open spaces, in social services property, communal housing areas, schools, cemeteries and Housing Trust land in the Borough of Trafford.
The process for ordering works will be as follows;
1. Emergency tree works are identified by a tree officer.
2. Tree officer then contacts the successful call out contractor.
3. Details of the site location and the desired works are then given to the contractor.
4. The contractor attends the site and undertakes the emergency work as discussed with the tree officer.
5. The tree works are then completed, and the number of hours spent on site is provided to the tree officer.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Works for Restricted Access
Lot No
3
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The Council is seeking contractors to carry out arboricultural works, with access to restricted sites such as Trafford Housing Trust properties, schools and social services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Stump Grinding & Reinstatement
Lot No
4
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The Council require a number of fully qualified stump grinding contractors to undertake the removal of stumps on the highway, in parks and open spaces. Where stated we will look to the contractor to provide a reinstatement for each location - these will be in a number of different surfaces i.e. tarmac, flag and grass.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 Epicormic Growth
Lot No
5
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
This work comprises of the removal of all basal and epicormic growth from the bases and trunks of the specified trees.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 Supply of Trees
Lot No
6
two.2.2) Additional CPV code(s)
- 03452000 - Trees
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The Council is looking to appoint a number of organisations to supply a range of trees to include extra heavy standard, containerised trees, light standards. The Council may also require the provision of root balled and bare rooted trees to the specification within the tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be in place from 01 June 2024 to 31 May 2027 with the option to extend this contract for further periods of time up to 12 months in aggregate to 31 May 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom