Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Telephone
+44 1467530600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Homeless Accommodation – Accommodation Management Consultant 2021
Reference number
000-FDJE7593
two.1.2) Main CPV code
- 98341100 - Accommodation management services
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this Invitation to Tender is to invite tenders for the provision of an Accommodation Management Consultant who will ensure the provision of Additional Accommodation for Homeless Persons and Households in accordance with the requirements detailed in the Tender documents.
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98341100 - Accommodation management services
- 98341000 - Accommodation services
- 55110000 - Hotel accommodation services
- 63500000 - Travel agency, tour operator and tourist assistance services
- 63510000 - Travel agency and similar services
- 63515000 - Travel services
- 63516000 - Travel management services
- 70333000 - Housing services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
two.2.4) Description of the procurement
In order for the Council to ensure that it fulfil its obligations in regards to providing Temporary Accommodation to all homeless applicants whilst their applications are being assessed, they are seeking to engage with an Accommodation Management Consultant who will:
-Work with Accommodation Providers to provide single and double rooms at an agreed contract price for the duration of the Framework Agreement;
-Recruit Accommodation Providers to ensure that provision of accommodation fulfils the requirements of the council;
-Ensure that Accommodation Providers adhere to the standards for accommodation and service listed in the tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is potential for the Framework Agreement to be extended for a period of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Insurance:
Tenderers must have a minimum:
5,000,000 GBP Public Liability Insurance
5,000,000 GBP Employers Liability Insurance (where applicable),
1,000,000 GBP Professional Liability Insurance.
Minimum level(s) of standards possibly required
5,000,000 GBP Public Liability Insurance
5,000,000 GBP Employers Liability Insurance (where applicable),
1,000,000 GBP Professional Liability Insurance.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The Authority will use an independent credit scoring organisation, to conduct appropriate financial probity checks.
Minimum level(s) of standards possibly required
If the Credit Report of any bidder contains a risk rating between Very High Risk – Moderate Risk, bidders will be given an opportunity to provide additional information which will be taken into account during the Council’s assessment.
Where it is considered that the additional supporting information does not provide evidence to the satisfaction of the Council that risk is mitigated, the bidder shall be awarded a mark of fail and subsequently disqualified.
Please refer to the documents for more information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 April 2021
Local time
12:00pm
Place
N/A on-line tendering
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic payment will be used
six.3) Additional information
Aberdeen City Council is committed to developing its approach to working with all suppliers and has introduced a strategic initiative to enhance their supplier relations, which is referred to as the Aberdeen City Council Supplier Incentive Scheme (“ACCSIS”).
As a result of implementing ACCSIS the Council may be able to pay invoices earlier than their standard 30 day payment terms. In return for paying participating suppliers ahead of the 30 day standard payment terms, a small rebate is deducted from each invoice that is paid early. If the invoice is not settled early at all then no discount will be applicable.
More details of ACCSIS are available within the tender documents
Please note suppliers opt into this scheme. It is not compulsory.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18140. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:646873)
six.4) Procedures for review
six.4.1) Review body
Local Sheriff Court
Aberdeen
Country
United Kingdom