Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF BIRMINGHAM
Chancellors Close
BIRMINGHAM
B152TT
Contact
Ben Marshall
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
www.birmingham.ac.uk/index.aspx
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.in-tendhost.com/universityofbirmingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.com/universityofbirmingham/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Local Exhaust Ventilation (LEV) System Maintenance
Reference number
FRAM0498-22
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes
to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV)
System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest
quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified
contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a
single Contractor.
two.1.5) Estimated total value
Value excluding VAT: £720,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39141500 - Fume cupboards
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes
to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV)
System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest
quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified
contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a
single Contractor.
Exclusions
The Contract will not include the following: -
• The Thorough Examination and Testing of any LEV Systems. This inspection service is sourced
via an independent supplier procured through a separate contract.
Inclusions
The contract will include the following: -
• Maintenance inspections of circa. 105 Supply Air Handling Units (sAHUs) including the
replacement of filters, drive belts and the resetting of any associated air flow alarms.
• Maintenance inspections of circa. 240 Constant Air Volume (CAV) Ducted Fume Cupboards
(DFC) and the resetting of any associated air flow alarms.
• Maintenance inspections of circa. 50 Variable Air Volume (VAV) DFCs and the resetting of any
associated air flow alarms.
• Maintenance inspections of circa. 145 Extraction Fans (EF) including the replacement of
associated drive belts.
• Maintenance inspections of 6 Strobic EFs.
• Maintenance inspections of circa. 135 non-fume cupboard LEV Systems, ranging from desk top
solder fume extracts to complex, high volume, multi hood systems.
• Producing of reports detailing all actions performed and any comments or recommendations
made during each Maintenance Visit, for each piece of equipment, and uploading of the report
to the UoBs Prime Database.
• Re-labelling of sAHUs, FCs and EFs as one FC System.
• Communicating with UoBs BEMS Team prior to, during and post maintenance inspection works.
Potential Additional Value
The UoB is currently in the construction phase of Molecular Sciences - Building 1490. This building will
house circa. 173 VAV DFCs, 232 non-fume cupboard LEVs and 16 Extract fans. It should be noted that
this building may require LEV System Maintenance within the duration of this contract.
It is possible that this addition could double the value of this contract going forward. The Price for the provision of the Contract shall be as set out as in Appendix 2 (Building, asset and
contract maintenance costs spreadsheet).
In addition to this a Schedule of Rates as set out in Schedule 3 must be completed.
These 2 documents will form part of the Contract between the Parties.
The premises which are included in the overall scope of the Contract comprises those listed in Appendix
2 (Building, asset and contract maintenance costs spreadsheet).
Subject to the provisions of the Framework Agreements, the University will initially put in place an
Agreement for a period of 3 years, which may be extended for a further 1 year. Contract will be subject
to annual reviews and performance monitoring of the service provided and will not exceed a maximum
4 years in total.
two.2.5) Award criteria
Quality criterion - Name: Compliance with Specification / Weighting: 20
Quality criterion - Name: Technical Skill of Supplier / Weighting: 20
Quality criterion - Name: Administration, Contract & Account Management / Weighting: 15
Quality criterion - Name: Corporate & Social Responsibility / Weighting: 10
Price - Weighting: 35
two.2.6) Estimated value
Value excluding VAT: £720,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for another year at the end of the 3 year term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston
B15 2TT
Country
United Kingdom