- Scope of the procurement
- LOT 1. L1 Arboricultural work within the boundaries of High Peak Borough Council
- LOT 2 Arboricultural work within the boundaries of the Staffordshire Moorlands District Council
- LOT 3 Stump grinding within the boundaries of High Peak Borough Council
- LOT 4 Stump grinding within the boundaries of Staffordshire Moorlands District Council
- LOT 5 Surveying in the High Peak
- Lot 6 Surveying in the Staffordshire Moorlands
Section one: Contracting authority
one.1) Name and addresses
High Peak Borough Council
Town Hall
BUXTON
SK176EL
Contact
Procurement team
Telephone
+44 3451297777
Country
United Kingdom
Region code
UKF - East Midlands (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplystokeandstaffs.proactishosting.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplystokeandstaffs.proactishosting.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
P5594 Arboricultural work and Surveys
Reference number
P5594
two.1.2) Main CPV code
- 77200000 - Forestry services
two.1.3) Type of contract
Services
two.1.4) Short description
To provide arboricultural works or surveys across High Peak Borough Council and Staffordshire Moorlands District Council areas. The works will include tree surgery, felling and stump removal in parks, open spaces, playing fields, cemeteries, closed churchyards, car parks, woodlands, housing land and adjacent to highways.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Awards will not be made to a bidder, organisation or parties with conflicting interests to fulfil both works and surveying elements to ensure a separation of duties is maintained.
two.2) Description
two.2.1) Title
L1 Arboricultural work within the boundaries of High Peak Borough Council
Lot No
LOT 1
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Works within the boundaries of High Peak
two.2.4) Description of the procurement
Arboricultural work within the boundaries of the High Peak Borough Council
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 40
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract term expected July 2024 - 31st March 2026
followed by the optional extension of 24 months to 31st March 2028.
two.2) Description
two.2.1) Title
LOT 2 Arboricultural work within the boundaries of the Staffordshire Moorlands District Council
Lot No
2
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
Staffordshire Moorlands area
two.2.4) Description of the procurement
Arboricultural work within the boundaries of the Staffordshire Moorlands District Council
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial Price / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
Yes
Description of renewals
21 Months
July 24 - March 26
Followed by optional extension of a further 24 months to March 2028
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
21 Months
July 24 - March 26
Followed by optional extension of a further 24 months to March 2028
two.2) Description
two.2.1) Title
LOT 3 Stump grinding within the boundaries of High Peak Borough Council
Lot No
3
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Within the boundaries of High Peak Borough Council
two.2.4) Description of the procurement
Stump grinding within the boundaries of High Peak Borough Council
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
Yes
Description of renewals
July 24 - March 26
21 Months Initial term
Option Extension of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
July 24 - March 26
21 Months Initial term
Option Extension of 24 months
two.2) Description
two.2.1) Title
LOT 4 Stump grinding within the boundaries of Staffordshire Moorlands District Council
Lot No
4
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
Stump grinding within the boundaries of Staffordshire Moorlands District Council
two.2.4) Description of the procurement
Stump grinding within the boundaries of Staffordshire Moorlands District Council
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
Yes
Description of renewals
Jul 24 - March 26
Followed by options extension of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Jul 24 - March 26
Followed by options extension of 24 months
two.2) Description
two.2.1) Title
LOT 5 Surveying in the High Peak
Lot No
5
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Surveying in the High Peak Area
two.2.4) Description of the procurement
Surveying in the High Peak as required
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
Yes
Description of renewals
Jul 24 - March 26
Followed by the optional extension of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 6 Surveying in the Staffordshire Moorlands
Lot No
6
two.2.2) Additional CPV code(s)
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
Surveying in the Staffordshire Moorlands Area
two.2.4) Description of the procurement
Surveying in the Staffordshire Moorlands
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
21
This contract is subject to renewal
Yes
Description of renewals
Jul 24 - March 26 21 Months
Followed by option extension on 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
A detailed skills matrix is available to download from the tendering portal, the required skills set, experience and certifications include :
NQF level (Various levels depending on lot)
Chain Saw
CS (Various levels, depending on requirement)
Platform operating
IPAF
Safe use of pesticides
PA1 & PA6
First Aid certification
Brushwood / Chipper
AO0698 (NPTC level 2)
The required qualification and certifications are NOT identical against each lot.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Approximately 4 - 6 months in advance of renewal date
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The full tender pack and supporting information is available free of charge on,
https://supplystokeandstaffs.proactishosting.com/
six.4) Procedures for review
six.4.1) Review body
High Peak Borough Council
Market place
Buxton
SK17 6EL
Country
United Kingdom