Section one: Contracting authority
one.1) Name and addresses
Gloucester City Council
North Warehouse, The Docks
Gloucester
GL1 2FB
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure & Active Wellbeing Services
Reference number
DN704213
two.1.2) Main CPV code
- 92610000 - Sports facilities operation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract is for the operation of the Authority-owned leisure facilities: GL1 and Oxtalls Sports Park. The Contract also includes the design and delivery of a new neighbourhood-based service.
Also included within the scope of the procurement, but subject to separate contractual arrangements with third parties, are University of Gloucestershire’s sports facilities including Oxstalls Arena (under a dual use agreement with UoG) and the planned Blackbridge Community and Sports Hub (under a lease with Blackbridge CCBS).
two.1.5) Estimated total value
Value excluding VAT: £18,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
The Contract is for the operation of the Authority-owned leisure facilities: GL1 and Oxtalls Sports Park. The Contract also includes the design and delivery of a new neighbourhood-based service.
Also included within the scope of the procurement, but subject to separate contractual arrangements with third parties, are University of Gloucestershire’s sports facilities including Oxstalls Arena (under a dual use agreement with UoG) and the planned Blackbridge Community and Sports Hub (under a lease with Blackbridge CCBS).
A market interest day is being held in Gloucester on Tuesday 5th March 2024. Bidders will be given further information about the opportunity and meet representatives from Gloucester City Council, University of Gloucestershire and Blackbridge CCBS. There will be a tour of the facilities in the scope of the procurement. Interested parties wishing to attend should register via the Authority's secure (hosted) electronic Tendering system ‘Supplying the South West’ portal, www.supplyingthesouthwest.org.uk .
The contract for the provision of the Services (the “Contract”) will be let for a minimum period of 10 years with an option to extend for up to two periods of up to 5 years each, intended to commence 2 January 2025.
Please note that for the Gloucester City Council contract, there will be mandatory variant submissions required as part of the tender process:
Mandatory Variant Submission 1 – No Authority investment, 10-year initial contract period
Mandatory Variant Submission 2 – 15-year initial contract period
Also explored within the scope of this procurement is the opportunity for the successful Candidate to manage and operate, under separate contracts:
• Oxstalls Arena (University facilities under a dual use agreement with University of Gloucestershire)
• Blackbridge Community and Sports Hub (planned community sports hub facility under a contract with Blackbridge Charitable Community Benefit Society).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
2 x 5 years by mutual agreement for each of the three potential contracts.
Please note that for the Gloucester City Council contract, there will be a mandatory variant submission required as part of the tender process where the initial contract term will be 15 years, with a 60-month optional extension on agreement by both parties (potential total contract duration 20 years). Please see tender documents for details.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-037180
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 May 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
a
a
Country
United Kingdom