Scope
Reference
Previous OCID - ocds-h6vhtk-05ee12
Description
Newquay Town Council wishes to issue this Tender Summary Notice in relation to the above procurement exercise.
The Council originally published an Invitation to Tender (ITT) on 3 December 2025 for the design and build of the Visit Newquay website, the Council's official tourism and destination management platform. Following publication, the Council became aware that a number of technical difficulties affected the visibility and accessibility of several important tender documents on procurement website.
As a result of these issues, the Council considers it necessary to revise the submission timetable and provide clarification on the process going forward, as this is necessary to ensure that all suppliers are given a fair and reasonable opportunity to respond with access to the full and correct information.
Key Updates
Due to the technical issues encountered, any submissions previously made cannot be accepted.
All suppliers wishing to participate must submit a new, complete tender submission in line with the revised timetable.
To reduce administrative burden and in recognition of the issues encountered, the Council will not require hard copy submissions for this tender.
Revised Submission Timetable:
Deadline for clarification questions: 12:00 noon, Monday 26 January 2026
Deadline for electronic tender submissions: 12:00 noon, Monday 2 February 2026
All submissions must be sent electronically by email to: tenders@newquay.gov.uk
An acknowledgement email will be issued for all valid submissions received.
Newquay Town Council thanks all interested suppliers for their understanding and continued interest in this opportunity.
Total value (estimated)
- £71,000 excluding VAT
- £85,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 23 February 2026 to 22 February 2029
- 3 years
Main procurement category
Services
CPV classifications
- 72200000 - Software programming and consultancy services
- 72413000 - World wide web (www) site design services
- 72415000 - World wide web (www) site operation host services
- 72500000 - Computer-related services
- 72600000 - Computer support and consultancy services
Contract locations
- UK - United Kingdom
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 January 2026, 12:00pm
Tender submission deadline
2 February 2026, 12:00pm
Submission address and any special instructions
Please can all submissions be done electronically to the following address: tenders@newquay.gov.uk before the submission deadline.
Please note you should receive a confirmation receipt (not automatic). If you do not get this please contact the Council as we can not be held responsible for files that are to large to be transferred.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | These are split as follows: Understanding of requirements 15% Quality of technical solution 20% Relevant experience and references 15% Team qualifications and affiliations 10% Annual support and... |
Quality | 80% |
| Price | Please see schedule 1 for this criteria |
Price | 20% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Description.pdf
Summary of Tender Description and Background relating to the project and objectives.
Specification Document.pdf
Detailed Specification Document
Below Threshold-ITT-Part A-Instructions Visit Newquay Website Design Build.pdf
Background, Instructions and Conditions of Tender. Suppliers should read this document first.
Below Threshold-ITT-Part B-Response Visit Newquay Website Design & Build.docx
This document must be used for your response. Only submissions in this format can be accepted.
Pricing Schedule Visit Newquay Website (5).xlsx
Pricing Schedule used for this tender process
Clarification Log Visit Newquay Website.xlsx
Responses to any clarification questions asked.
All responses will be published here, so please watch this notice and review updated information and questions and the responses regularly.
Contracting authority
Newquay Town Council
- Public Procurement Organisation Number: PTZC-1693-DJPQ
Municipal Offices, Marcus Hill
Newquay
TR7 1AF
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government