Section one: Contracting authority
one.1) Name and addresses
Qualifications Wales
Q2 Building, Pencarn Lane, Imperial Park
Newport
NP10 8AR
procurement@qualificationswales.org
Telephone
+44 1633373205
Country
United Kingdom
NUTS code
UKL2 - East Wales
Internet address(es)
Main address
http://www.qualificationswales.org
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA41978
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance & HR Cloud Software
Reference number
QW202109
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The provision of Finance and HR cloud software (SAAS or other similar hosted arrangement) to include software licensing, implementation, training, support and other services.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £301,287
two.2) Description
two.2.1) Title
Finance Cloud Software
Lot No
1
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
- 48443000 - Accounting software package
- 48812000 - Financial information systems
- 48440000 - Financial analysis and accounting software package
- 48490000 - Procurement software package
- 72260000 - Software-related services
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72265000 - Software configuration services
- 72266000 - Software consultancy services
- 72267000 - Software maintenance and repair services
- 72267100 - Maintenance of information technology software
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport, Wales
two.2.4) Description of the procurement
We require the finance cloud software to be a COTS product and have the following functionality:
General ledger
P2P and purchase ledger
Cash book
Project accounting
Fixed assets
Workflow
Reporting
Expenses (optional.
Sales ledger (not currently used)
Web service API interface option preferred
Interface with MS Office
Support bilingual remittances (Welsh & English).
Interface with the HR software(lot 2)- No longer required. Changed to interface with a third party expenses system
We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
two.2.5) Award criteria
Quality criterion - Name: Stage 3: Compliance with desirable requirements / Weighting: 12.5
Quality criterion - Name: Stage 3: Useability / Weighting: 12.5
Quality criterion - Name: Stage 3: Implementation planning & delivery / Weighting: 10
Quality criterion - Name: Stage 3: Ongoing support / Weighting: 15
Quality criterion - Name: Stage 4: Useability / Weighting: 60
Quality criterion - Name: Stage 4: Implementation planning & delivery / Weighting: 30
Quality criterion - Name: Stage 4: Ongoing support / Weighting: 10
Quality criterion - Name: Stage 5: Total quality scores from stage 3 / Weighting: 30
Quality criterion - Name: Stage 5: Total quality scores from stage 4 / Weighting: 50
Quality criterion - Name: Stage 5: Price / Weighting: 20
Price - Weighting: Stage 3: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Expenses option not awarded
two.2) Description
two.2.1) Title
HR Cloud Software
Lot No
2
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 72260000 - Software-related services
- 72261000 - Software support services
- 72263000 - Software implementation services
- 72265000 - Software configuration services
- 72266000 - Software consultancy services
- 72267000 - Software maintenance and repair services
- 72267100 - Maintenance of information technology software
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport, Wales
two.2.4) Description of the procurement
We require the HR cloud software to be a COTS product and have the following functionality:
Establishment
Employee records
Absence management
HR management
Self-service portal (bilingual - Welsh & English)
Recruitment (bilingual - Welsh & English)
Flexi Time Management
Performance Management
Workflow
Reporting
Web service API interface option preferred
Interface with MS Office
Interface with the Finance software(lot 1) Not required
We may choose to defer introduction of the recruitment, flexi-time and performance management requirements or may not implement at all during the life of the contract.
We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
two.2.5) Award criteria
Quality criterion - Name: Stage 3: Compliance with desirable requirements / Weighting: 12.5
Quality criterion - Name: Stage 3: Useability / Weighting: 10
Quality criterion - Name: Stage 3: Implementation planning & delivery / Weighting: 10
Quality criterion - Name: Stage 3: Welsh language capability / Weighting: 7.5
Quality criterion - Name: Stage 3: Ongoing support / Weighting: 10
Quality criterion - Name: Stage 4: Useability / Weighting: 60
Quality criterion - Name: Stage 4: Implementation planning and delivery / Weighting: 30
Quality criterion - Name: Stage 4: Ongoing support / Weighting: 10
Quality criterion - Name: Stage 5: Price / Weighting: 20
Quality criterion - Name: Stage 5: Total quality scores from stage 3 / Weighting: 30
Quality criterion - Name: Stage 5: Total quality scores from stage 4 / Weighting: 50
Price - Weighting: Stage 3: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 200-486690
Section five. Award of contract
Lot No
1
Title
Finance Cloud Software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 February 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
30 Stamford Street
London
SE1 9LS
Telephone
+44 1132010749
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £192,520
Section five. Award of contract
Lot No
2
Title
HR Cloud Software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 February 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR
Ruddington Hall, Ruddington
Nottinghamshire
NG116LL
Telephone
+44 1159457154
Fax
+44 01159405286
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £108,767
Section six. Complementary information
six.3) Additional information
The contract values are based on implementation, licensing, hosting and support for an initial period of 5 years.
(WA Ref:108350)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom