Section one: Contracting authority
one.1) Name and addresses
Bishops Waltham Infant School
Oak Road, Bishops Waltham
Southampton
SO32 1EP
Contact
Michelle Palmer
M.Palmer@bishopswaltham.hants.sch.uk
Telephone
+44 1489892375
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hampshire Primary Cluster 2024 Catering Tender
Reference number
RM&C/2024/HPC2024/430
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
There are three schools in this tender and they are putting their catering contracts out to tender with a contract start date of 1st September 2024. You will be bidding for each school individually and the schools will be able to select their own preferred company from the companies shortlisted to make presentations.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Bishops Waltham Infant School, Oak Road, Bishops Waltham, Southampton, Hampshire, SO32 1EP
two.2.4) Description of the procurement
Bishops Waltham Infant School
Pupil Numbers:
Year R 77
KS1 119
KS2 N/A
Total 196
Pricings/Sales
UIFSM Entitled: 172
Uptake: 162
Value: 2.53 GBP
FSM Entitled: 24
Uptake: 19
Value: 2.53 GBP
Pupil Paid Meals N/A
Staff Duty Meal Entitled: 9
Uptake: 5
Value: 3.00 GBP.
Staff Cash Meals No of Staff: 29
Uptake: 4
Value: 3.00 GBP
Sales over 12 months
UIFSM Sales 68,740 GBP
FSM Sales 9,133 GBP
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales 2,403 GBP
Staff Cash Sales 1,922 GBP
Hospitality Sales 0 GBP
Service Times: 11:50 – 12:50
Current Contractor: HC3S
Shamblehurst Primary School
Pupil Numbers:
Nursery 0
KS1 165
KS2 267
Total 432
Pricings/Sales Price
UIFSM Entitled: 165
Uptake: 95 avg per day
Value: 2.53 GBP
FSM Entitled: 100
Uptake: 66 avg per day
Value: 2.53 GBP
Pupil Paid Meals Uptake:
Value: 2.80 GBP up until end of May 23 / 3.00 GBP from June 23
Staff Duty Meal N/A
Staff Cash Meals No of Staff:
Uptake: 2
Value: 2.85 GBP
Sales between: 01.04.2023 – 29.01.2024
UIFSM Sales 44,498 GBP
FSM Sales 28,505 GBP
Pupil Paid Meal Sales 23,357 GBP
Staff Duty Meal Sales 48 GBP
Staff Cash Sales 1,077 GBP
Hospitality Sales 0 GBP
Service Times: 11:30 – 13:00
Current Contractor: HC3S
Swanmore Primary School
Pupil Numbers:
Nursery 0
KS1 173
KS2 243
Total 416 (PAN is 420)
Pricings/Sales
UIFSM Entitled: 173
Uptake: 113 avg per day
Value: 2.53 GBP
FSM Entitled: 52
Uptake: 32 avg per day
Value: 2.53 GBP
Pupil Paid Meals Uptake: 69 avg per day
Value: 2.55 GBP
Staff Duty Meal Entitled: 0
Uptake: 25 over course of a year on ad hoc occasions
Value: 2.30 GBP
Staff Cash Meals No of Staff: 67
Uptake: 1 avg per day
Value: 2.30 GBP
Sales over 12 months
UIFSM Sales 55,783 GBP
FSM Sales 17,696 GBP
Pupil Paid Meal Sales 35,967 GBP
Staff Duty Meal Sales 57 GBP
Staff Cash Sales 975 GBP
Hospitality Sales 0 GBP
Service Times: 12:00 – 13:00 (times given are serving times – lunch break finishes at 13:15)
Current Contractor: Edwards & Ward
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 March 2024
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 April 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231291.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:231291)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Sue.allen@rmandcconsultants.co.uk
Telephone
+44 7939599571
Country
United Kingdom