Section one: Contracting authority
one.1) Name and addresses
Association Of North East Councils Limited (NEPO)
The Guildhall, Sandhill
Newcastle Upon Tyne
NE1 3AF
Contact
Bethany Wake
professional.services@nepo.org
Telephone
+44 1916380040
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO528 PSEUDO DYNAMIC PURCHASING SYSTEM FOR THE PROVISION OF BRITISH SIGN LANGUAGE INTERPRETERS
Reference number
NEPO528
two.1.2) Main CPV code
- 75200000 - Provision of services to the community
two.1.3) Type of contract
Services
two.1.4) Short description
The Association of North East Councils Limited trading as NEPO is inviting tenders for organisations to participate in a maximum 60 month Pseudo Dynamic Purchasing System for the provision British Sign Language Interpreters to provide a compliant route to market for both planned and unplanned requirements related to the Provision of British Sign Language Interpreting Services for those members of public for whom British Sign Language is their primary method of communication.
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Pseudo Dynamic Purchasing System must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com . This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Pseudo Dynamic Purchasing System pursuant to this process and accepts no liability thereof.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Lot 1 - Face to Face and Video Link
Lot No
1
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot incorporates all elements of Lot 2 - Face to Face and Lot 3 - Video Link 3. Providers must be able to supply against all requirements to be considered:
• British Sign Language (face to face and video link)
• Speech to Text Operator
• Lip speaking (face to face and video link)
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Pseudo Dynamic Purchasing System will be renewed in a maximum of 5 years.
The Pseudo Dynamic Purchasing System will be for an period of 36 months with an option to extend for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 - Face to Face
Lot No
2
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
An Interpreter is physically present in order to allow parties to communicate via the following methods:
• British Sign Language
• Speech to Text Operator
• Lip speaking
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Pseudo Dynamic Purchasing System will be renewed in a maximum of 5 years.
The Pseudo Dynamic Purchasing System will be for an period of 36 months with an option to extend for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 3 - Video Link
Lot No
3
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
An Interpreter is present via video link to allow parties to communicate via the following methods:
• British Sign Language
• Lip speaking
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Pseudo Dynamic Purchasing System will be renewed in a maximum of 5 years.
The Pseudo Dynamic Purchasing System will be for an period of 36 months with an option to extend for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 4 - Specialist Services
Lot No
4
two.2.2) Additional CPV code(s)
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
An Interpreter is present to allow parties to communicate via the following methods:
• Deafblind Communication
• International Sign Language
• Deaf Relay Interpreting
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Pseudo Dynamic Purchasing System will be renewed in a maximum of 5 years.
The Pseudo Dynamic Purchasing System will be for an period of 36 months with an option to extend for a further 1 x 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the Procurement Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 months prior to the published expiry date.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/
information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/
registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
six.4) Procedures for review
six.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the DPS has been entered into the court has the options to award damages and/or to shorten or order the DPS ineffective.
six.4.4) Service from which information about the review procedure may be obtained
Association Of North East Councils Limited (NEPO)
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
Country
United Kingdom