Section one: Contracting authority
one.1) Name and addresses
Sanctuary Housing Association
Sanctuary House, Chamber Court, Castle Street
Worcester
WR1 3ZQ
Contact
Ms Zoe Sibley
zoe.sibley@sanctuary-housing.co.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
National registration number
19059R
Internet address(es)
Main address
http://www.sanctuary-group.co.uk
Buyer's address
http://www.sanctuary-group.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs
Reference number
DN527896
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs
two.1.5) Estimated total value
Value excluding VAT: £9,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - SOUTH WEST (ENGLAND)
two.2.4) Description of the procurement
Lot One: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: South West Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £796,201
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF - EAST MIDLANDS (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
Lot Two: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: Midlands Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £979,126
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
- UKI - LONDON
two.2.4) Description of the procurement
Lot Three: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: London and South East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,100,593
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
two.2.4) Description of the procurement
Lot Four: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £696,901
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKC - NORTH EAST (ENGLAND)
two.2.4) Description of the procurement
Lot Five: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: North Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £573,565
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
6
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKD - NORTH WEST (ENGLAND)
two.2.4) Description of the procurement
Lot Six: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: North West Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £652,219
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
7
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
Lot Seven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Passenger and Goods Lifts: Scotland Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £592,357
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
8
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - SOUTH WEST (ENGLAND)
two.2.4) Description of the procurement
Lot Eight: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: South West Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £188,861
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
9
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF - EAST MIDLANDS (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
Lot Nine: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: Midlands Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £352,540
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
10
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
- UKI - LONDON
two.2.4) Description of the procurement
Lot Ten: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: London and South East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £252,230
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
11
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
two.2.4) Description of the procurement
Lot Eleven: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: East Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £244,780
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
12
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKC - NORTH EAST (ENGLAND)
two.2.4) Description of the procurement
Lot Twelve: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: North Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £291,787
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
13
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKD - NORTH WEST (ENGLAND)
two.2.4) Description of the procurement
Lot Thirteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: North West Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £326,052
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
14
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
Lot Fourteen: Lift Servicing and Maintenance – Planned Preventative Maintenance (PPM) and Responsive Repairs: Stair and Through Floor Lifts: Scotland Region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £47,522
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 April 2021
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Contract(s) will be run for a period of three (3) years, with the option to extend the contract(s) by two (2), one (1) year periods (solely at the Group’s discretion) subject to satisfactory performance.
Contract value is estimated.
The Group will award one contract per lot. Suppliers may apply for one, multiple or all lots. Suppliers should confirm which lot is preferred. The Group will award a maximum of three lots to a single supplier.
six.4) Procedures for review
six.4.1) Review body
Sanctuary Housing Association
Worcester
WR1 3ZQ
Country
United Kingdom