Scope
Description
Warwickshire County Council (WCC) require a company/companies, accredited under the Security Industry Authority (SIA's) Approved Contractor Scheme (with individual staff holding valid SIA licences) to deliver Key Holding Services, Property Inspections, and First Responder services to Alarm activations across Warwickshire County Council's portfolio of corporate buildings. Other services may be required such as Static Guarding, but this would be on an ad-hoc basis.
Please note that the estimated value of the procurement provided in this notice (£360,000 inclusive of VAT) provides scope for any potential increase in requirement over the contract duration. The initial requirement has an estimated total value across the two Lots of circa £240,000 (inclusive of VAT).
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
The initial Contract period is for 2 years, with the option to extend for additional periods of up to but not exceeding 24 months.
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Lot 1. North
Description
Properties specifically in the "North" of the County of Warwickshire.
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South
Description
Properties specifically in the "South" of Warwickshire.
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. North
Lot 2. South
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 February 2026, 12:00pm
Tender submission deadline
18 February 2026, 12:00pm
Submission address and any special instructions
Tender documentation is available via the "WARWICKSHIRE" portal at https://sell2.in-tend.co.uk/midlands/home.
Your tender return must be submitted via the e-tendering portal. You will not be able to upload your tender after the deadline. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the e-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the e-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 55% |
| Cost | Cost | 35% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government