Section one: Contracting authority
one.1) Name and addresses
Guildford Borough Council
Millmead House
Guildford
nazia.hussain@guildford.gov.uk
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GBC - Maintenance and Repair of Domestic Air Source Heat Pump Systems (ASHP) and Design, Supply and Installation of New Systems
Reference number
GBC - 032294
two.1.2) Main CPV code
- 50511000 - Repair and maintenance services of pumps
two.1.3) Type of contract
Services
two.1.4) Short description
Guildford Borough Council is seeking to appoint a term Contractor to undertake the following activities: Carry out an annual planned maintenance visit on Air Source Heat Pump (ASHP) systems already installed and those installed under this contract. Planned maintenance shall be in accordance with the manufacturers requirements to maintain the 5-year warranty and efficient operation. Payment for planned maintenance will be SOR/per visit. The number of ASHP systems installed to date is 154.
two.1.5) Estimated total value
Value excluding VAT: £1,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42511110 - Heat pumps
- 45232141 - Heating works
- 50000000 - Repair and maintenance services
- 42533000 - Parts of heat pumps
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
Open Tender Process - Maintenance and Repair of Domestic Air Source Heat Pump Systems (ASHP) and Design, Supply and Installation of New Systems
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 30%
Cost criterion - Name: Commerical Criteria / Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2021
End date
31 May 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the contract particulars and tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 July 2021
four.2.7) Conditions for opening of tenders
Date
7 April 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Guildford Borough Council
Guildford
Country
United Kingdom