Section one: Contracting authority
one.1) Name and addresses
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle
NE1 3PH
Contact
Michael McGill
michael.mcgill@northumbria.police.uk
Telephone
+44 7885264156
Country
United Kingdom
Region code
UKC2 - Northumberland and Tyne and Wear
National registration number
N/A
Internet address(es)
Main address
https://beta.northumbria.police.uk/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30496
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Records Management System
Reference number
NP0171
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Northumbria Police (The Force) has carried out a compliant tender exercise and have awarded a contract for the provision of a Records Management System.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,130,621.06
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led.
The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years.
two.2.5) Award criteria
Quality criterion - Name: Minimum Selection Criteria / Weighting: Pass/Fail
Quality criterion - Name: General Selection Criteria / Weighting: 60
Quality criterion - Name: Social Value Selection Criteria / Weighting: 10
Cost criterion - Name: Tender Sum / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-022365
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Title
Records Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Niche Technology UK Limited
ts, Wynyard Park House, Wynyard Avenue
Stockton on Tees
TS22 5TB
Country
United Kingdom
NUTS code
- UKC - North East (England)
National registration number
05122974
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £8,000,000
Total value of the contract/lot: £8,130,621
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Northumbria Police
Newcastle City Centre Police Station, Forth Banks,
Newcastle upon Tyne
NE1 3PH
Country
United Kingdom