Section one: Contracting authority
one.1) Name and addresses
Capital City College Group
211 Gray's Inn Road, Kings Cross
London
WC1X 8RA
Contact
Anna Manns
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Outsourced Cleaning Services
Reference number
CLEA_0225
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Capital City College (referred to as CCCG) currently operates two contracts for outsourced cleaning services, both contracts will expire on 31 July 2025 and CCCG are seeking to use this procurement as an opportunity to consolidate expenditure with one supplier for all sites. Proposals are therefore requested for the multisite outsourced cleaning service of a large FE establishment in central London 52 weeks per annum starting 01.08.2025. Please see the Guidance document in the Tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home for further information.
two.1.5) Estimated total value
Value excluding VAT: £12,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Across all Capital City College group sites - see the Guidance document in the tender pack for further details
two.2.4) Description of the procurement
Outsourced Cleaning Services at all sites 52 weeks per year starting 01.08.25
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2025
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
The proposed contract will operate for an initial two-year term commencing 01 August 2025 with three options to extend in one-year increments (or as agreed between the parties) up to a maximum term ending 31 July 2030 subject to satisfactory performance and an agreement of rates.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please register for free on https://www.in-tendhost.co.uk/educationportal/aspx/Home to access all documents.Registrations to attend teams briefing on 24.02.25 and site visits on 25.02.25 and 04.03.25 must be sent via the correspondence function of In-tend.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see the Guidance document within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see the Guidance document, Specification and Minimum Cleaning Standards within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 July 2025
four.2.7) Conditions for opening of tenders
Date
17 March 2025
Local time
12:00pm
Place
Tenders should be submitted electronically only via https://www.in-tendhost.co.uk/educationportal/aspx/Home. This is a secure, auditable site and the opening procedure will be conducted electronically using the In-tend Education Portal in accordance with CCCG Financial Regulations
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 months prior to the end of the contract - this is currently anticipated around Autumn 2029 for a contract start 01.08.30 subject to the utilisation of all available extensions
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please read the Guidance in the tender pack available for download (for free at) https://www.in-tendhost.co.uk/educationportal/aspx/Home
six.4) Procedures for review
six.4.1) Review body
Capital City College Group
211 Gray’s Inn Road, King’s Cross
London
WC1X 8RA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Standstill will apply. This is currently anticipated to take place between 07.05.25 and 18.05.25. Please raise all queries in writing via In-Tend or email Anna@agmprocurement.comAll tender’s initiated before the introduction of the new Procurement Act 2023 on 24 February 2025 (including this outsourced cleaning tender) are subject to the Public Contracts Regulations 2015 only. To ensure compliance and best practice this tender process has been designed in accordance with all PCR2015 requirements and CCCG Financial Regulations using an open tender with interviews (if required).