Section one: Contracting authority/entity
one.1) Name and addresses
NHS West Yorkshire Integrated Care Board
White Rose House, West Parade
Wakefield
WF1 1LT
Contact
Wendy Stanley
wyicb-kirk.procurement@nhs.net
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://wakefielddistricthcp.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Workforce Support Services - NHS West Yorkshire Integrated Care Board
two.1.2) Main CPV code
- 79400000 - Business and management consultancy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
To deliver workforce support services to the NHS West Yorkshire Integrated Care Board workforce
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £510,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Workforce support services to the West Yorkshire ICB employees.
These services have never been advertised to the market, with each being provided within the NHS and has mainly been through partnering with another NHS organisation to receive these services. Historically, these services have been provided by an NHS organisation, through partnering arrangements.
The Leeds Teaching Hospitals Trust (LTHT) are currently under contract with the ICB to provide Workforce support services to WYICB until the end of March 2023 and hold a separate contract for payroll services until March 2025.
It is intended that provision of ‘Workforce Support Services’ is continued by the LTHT for the 23/24 and 24/25 financial years.
From April 2023 single tax reference codes will be available from HM Revenue and Customs for ICB employees, which will enable information from the provision of payroll services to develop a single and common Electronic Staff Record system across West Yorkshire for the ICB.
We believe – with the advent of single tax reference codes for WYICB employees/scheduled payroll merger of 5 organisations – that there is a clear benefit of aligning the provision of payroll services, with that for “workforce support services and the operational connectivity between the functions.
This provides a clear benefit to having a common provider for both Workforce Support and payroll services for the ICB, with an alignment of contract end-dates to March 2025. The ICB are satisfied with the services and quality of provision by the existing provider.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award is permissibly made under the Public Contracts Regulations (PCR) 2015 where a change in supplier would cause significant inconvenience. The 5 West Yorkshire Clinical Commissioning Group’s had previously secured payroll and other associated services from three organisations, South West Yorkshire Partnership Foundation Trust, Leeds Teaching Hospitals Trust and Bradford District Care Trust. An approach was agreed based on the three providers working together to collectively determine which organisation was in the best place to be the sole provider of payroll and other associated services to the newly formed West Yorkshire Integrated Care Board. These three providers agreed that Leeds Teaching Hospitals Trust was the preferred provider for the West Yorkshire Integrated Care Board.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
1
Title
Workforce Support Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 February 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Leeds Teaching Hospitals NHS Trust
St James University Hospital, Beckett Street
Leeds
LS9 7TF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £510,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Stand, Holborn
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice