Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea City Council
Civic Centre
SOUTHEND-ON-SEA
SS26ER
Contact
Corporate Procurement
procurementadvisors@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the provisioning of a Leisure Centre Operator
Reference number
DN761748
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend-on-Sea City Council (the Council) are seeking electronic tender responses as part of a competitive procurement process, to appoint a qualified Operator to run a number of the leisure centres around the city.
The Tender Documents can be accessed via:
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
The deadline for receipt of clarification requests relating to the Tender Documents is: 14:00 Friday 21st March 2025
The deadline for submission of Tender Responses is: 14:00 Wednesday 2nd April 2025
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 92600000 - Sporting services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council (the Council) are seeking electronic tender responses as part of a competitive procurement process, to appoint an Operator to run a number of the leisure centres around the city.
The leisure centres and all they offer, provide an integral part of our cultural offer. They play an important role across the city, through the provision of physical activities, relaxation, and stimulation of the mind. All this helps make the city an attractive place to be.
Through the running of the leisure centres, the Council is looking to work in partnership with the Operator to support the delivery of the Council's policies and objectives for leisure services, focussing on:
• Improving the health of residents, by encouraging and providing opportunities to be more active, more often;
• Tackling inactivity in priority groups and areas; and
• Ensuring that the people of the city receive, and can access, quality services, which meet their needs at affordable prices.
The Operator will be required to work in partnership with local schools, clubs, and voluntary organisations to use sport and physical activity to improve health and wellbeing across the city.
The Council will not be prescriptive about the programmes and methods of service delivery used by the Operator and recognises the need for both parties to be flexible and creative.
This is an excellent opportunity to work in partnership for the benefit of all parties, with a focus on the community. The Operator will be empowered to maximise income by increasing usage directly by providing customers with the required service at a fair price.
The organisation appointed as the Operator, will gain valuable knowledge on the services provided within the leisure centres and the importance of the leisure centres to the city, during an important time of change for the county.
All requirements and detail relating to the proposed Contract such as reporting, legislative compliance, record keeping, data protection, social value and contract management are covered as part of the Tender Documents.
The Minimum Level Requirements of the procurement process are covered in detail in the Tender Documents provided. This includes, but is not limited to, the TUPE NDA, CIMSPA membership or equivalent, the clarification request process, the required documentation to be submitted for a compliant tender response, minimum score requirements, levels of insurance and all other mandatory selection and award requirements.
All elements relating to the evaluation methodology, including all aspects which are "scored" or "pass / fail", are explained within the documentation provided as part of the procurement process.
The Tender Documents can be accessed via:
https://procurement.southend.gov.uk/southend/portal.nsf/index.htm
The deadline for receipt of clarification requests relating to the Tender Documents is: 14:00 Friday 21st March 2025
The deadline for submission of tender responses is: 14:00 Wednesday 2nd April 2025
The proposed related contract is 3 years from the Service Transfer Date (01/07/2025), with an additional number of weeks added to this 3-year period. These additional weeks will be designated as the lead in period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
30 June 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The potential contract is able to be compliantly modified in line with the provisions of the amended Public Contracts Regulations 2015 (including but not limited to Regulation 72).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
CIMSPA membership or equivalent
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 April 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 April 2025
Local time
2:02pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom