Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://fcdo.bravosolution.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://fcdo.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://fcdo.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Global Estate Asset Valuation Services for FCDO
Reference number
ESND-8994-2022
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Foreign, Commonwealth and Development Office (FCDO) is tendering a multi-lot procurement for the provision of Global Estate Asset Valuation Services in order to meet financial reporting requirements (IRFS). This Procurement Process is being run in accordance with the Open Procedure under Regulation 27 of the Public Contracts Regulation 2015.
Services are divided into three Lots, whereby each lot relates to a specific geographical region.
Lot 1 – Africa
Lot 2 - Asia Pacifica, South Asia and Afghanistan
Lot 3- Americas
Each contract will be for an initial 5 year period with an option to extend for up to a further 2 years.
two.1.5) Estimated total value
Value excluding VAT: £3,319,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Global Estate Asset Valuation Services - Lot 1 Africa
Lot No
1
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 70000000 - Real estate services
- 70331000 - Residential property services
- 70331100 - Institution management services
- 70332200 - Commercial property management services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Global - Africa
two.2.4) Description of the procurement
The Foreign, Commonwealth and Development Office (FCDO) intends to contract a supplier for Global Estate Asset Valuation Services in Africa.
The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally there are individual “legacy” properties such as churches, cemeteries, etc.
The FCDO has a financial reporting requirement (IFRS), supported by HM Treasury Government Financial Reporting Manual, to revalue Estate’s assets to ensure they are well managed, correctly recorded and accurately valued in the annual accounts.
The Estates, Security and Network Directorate (ESND) of the FCDO, on behalf of the Secretary of State for Foreign, Commonwealth and Development Affairs, requires valuations, inspection and rent ceiling assessments of the FCDO Estate and other Government departments, if required.
The scope of this procurement includes valuation and inspection services of the FCDO Estate in Africa. The Successful Supplier will also be required to provide impairment valuations, rent ceiling assessments and ad-hoc consultancy services where requested.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £780,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2028
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the possibility of an extension for up to 2 more years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the possibility of an extension for up to 2 more years.
The Contracting Authority retains the right and option to alter the geographical region of each Lot by way of variation to meet the needs of the department.
The Contracting Authority retains the right and option to alter the scope of the contract, in line with any changes to Financial Reporting Requirements affecting the requirements of the Authority met through this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Global Estate Asset Valuation Services - Lot 2 Asia Pacifica, South Asia and Afghanistan
Lot No
2
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 70000000 - Real estate services
- 70331000 - Residential property services
- 70331100 - Institution management services
- 70332000 - Non-residential property services
- 70332100 - Land management services
- 70332200 - Commercial property management services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Global - Asia Pacifica, South Asia and Afghanistan
two.2.4) Description of the procurement
The Foreign, Commonwealth and Development Office (FCDO) intends to contract a supplier for Global Estate Asset Valuation Services in Asia Pacifica, South Asia and Afghanistan.
The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally there are individual “legacy” properties such as churches, cemeteries, etc.
The FCDO has a financial reporting requirement (IFRS), supported by HM Treasury Government Financial Reporting Manual, to revalue Estate’s assets to ensure they are well managed, correctly recorded and accurately valued in the annual accounts.
The Estates, Security and Network Directorate (ESND) of the FCDO, on behalf of the Secretary of State for Foreign, Commonwealth and Development Affairs, requires valuations, inspection and rent ceiling assessments of the FCDO Estate and other Government departments, if required.
The scope of this procurement includes valuation and inspection services of the FCDO Estate in Asia Pacifica, South Asia and Afghanistan. The Successful Supplier will also be required to provide impairment valuations, rent ceiling assessments and ad-hoc consultancy services where requested.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,359,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2028
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the option of an extension for up to 2 more years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the option of an extension for up to 2 more years.
The Contracting Authority retains the right and option to alter the geographical region of each Lot by way of variation to meet the needs of the department.
The Contracting Authority retains the right and option to alter the scope of the contract, in line with any changes to Financial Reporting Requirements affecting the requirements of the Authority met through this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Global Estate Asset Valuation Services - Lot 3 Americas
Lot No
3
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 70000000 - Real estate services
- 70331000 - Residential property services
- 70331100 - Institution management services
- 70332000 - Non-residential property services
- 70332100 - Land management services
- 70332200 - Commercial property management services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Global - Americas
two.2.4) Description of the procurement
The Foreign, Commonwealth and Development Office (FCDO) intends to contract a supplier for Global Estate Asset Valuation Services in the Americas.
The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally there are individual “legacy” properties such as churches, cemeteries, etc.
The FCDO has a financial reporting requirement (IFRS), supported by HM Treasury Government Financial Reporting Manual, to revalue Estate’s assets to ensure they are well managed, correctly recorded and accurately valued in the annual accounts.
The Estates, Security and Network Directorate (ESND) of the FCDO, on behalf of the Secretary of State for Foreign, Commonwealth and Development Affairs, requires valuations, inspection and rent ceiling assessments of the FCDO Estate and other Government departments, if required.
The scope of this procurement includes valuation and inspection services of the FCDO Estate in the Americas. The Successful Supplier will also be required to provide impairment valuations, rent ceiling assessments and ad-hoc consultancy services where requested.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2028
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the option of an extension for up to 2 more years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to commence 1 June 2023 and will be valid for a period of 5 years with the option of an extension for up to 2 more years.
The Contracting Authority retains the right and option to alter the geographical region of each Lot by way of variation to meet the needs of the department.
The Contracting Authority retains the right and option to alter the scope of the contract, in line with any changes to Financial Reporting Requirements affecting the requirements of the Authority met through this contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033688
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 March 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 March 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The requirement will be procured via the Foreign, Commonwealth and Development Office's e-procurement portal: https://fcdo.bravosolution.co.uk. Suppliers, not currently registered on the portal, who are interested in being considered for this opportunity must self-register on the site in order to participate — registration is free and instantaneous. Suppliers already registered on FCDO/Jaggaer will not need to re-register, but will need to complete the full suite of tender documents once issued to be considered for the opportunity.
six.4) Procedures for review
six.4.1) Review body
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
six.4.2) Body responsible for mediation procedures
Foreign Commonwealth and Development Office
London
Country
United Kingdom