Section one: Contracting authority
one.1) Name and addresses
Valleys to Coast
Tremains Business Park,, Tremains Road
Bridgend
CF31 1TZ
Contact
Gosia Stoncel
procurement@barcudsharedservices.org.uk
Telephone
+44 3001232100
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA23627
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Housing Association
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCR00165 Provision of Tree Management Services
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this tender is to review proposals for the Provision of Tree Management Services. The area in scope of this contract is located across all land in Valleys to Coast ownership within Bridgend County Borough. Valleys to Coast is looking to commence works with the appointed Contractor from May 2023.The contract term will be for 3 years with an option to extend for a further 1 year (3+1).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77340000 - Tree pruning and hedge trimming
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
Valleys to Coast will review the 3 yearly tree condition survey and allocate the remedial works in line with the priority of the work as well as the allocated budget.
On receipt of tree reports from internal/external stakeholders, Valleys to Coast will internally review the tree/s in question. If required, the tree/s will be referred to the appointed contractor to conduct a formal inspection and report whether works are required.
Proactive works flow:
- Remedial works sent to the contractor.
- Contractor to provide costs to Communities Estates Officer.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
Reactive works flow:
- Tree referred to contractor for review.
- Formal inspection conducted and any recommendations/costs documented electronically and sent to Communities Estates Officer for review.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 months extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Valleys to Coast (V2C) are looking for a suitably qualified and experienced tree surgeon and arborist.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 March 2023
Local time
12:00pm
Changed to:
Date
15 March 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 March 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Approximately 6 months prior to contract expiry.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=129054
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Refer to the tender documents.
(WA Ref:129054)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom