Section one: Contracting authority
one.1) Name and addresses
Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Joanna Pascoe
Telephone
+44 1803208517
Country
United Kingdom
NUTS code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=bf7c184a-0c85-ec11-8110-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=bf7c184a-0c85-ec11-8110-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
English Riviera Food Festival
Reference number
DN596036
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Torbay Council working with the English Riviera Bid Company would like to stage a high-quality food festival leading into the existing Seafood Coast initiative to exemplify the wealth of quality food and beverage available in the locality. The event is scheduled to take place over the weekend of 30 September 2022 to 2 October 2022 and initially will take place at Torre Abbey in Torquay. The ambition will be to expand the event to other areas of Torbay in future years as the event grows.
It is envisaged that the event will incorporate a large number of quality food and beverage trade stands (including a mix of freshly cooked food and food to be prepared/consumed at home) as well as cooking demonstrations by local and celebrity chefs and food related and nutrition information stands.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
Torbay Council working with the English Riviera Bid Company would like to stage a high-quality food festival leading into the existing Seafood Coast initiative to exemplify the wealth of quality food and beverage available in the locality. The event is scheduled to take place over the weekend of 30 September 2022 to 2 October 2022 and initially will take place at Torre Abbey in Torquay. The ambition will be to expand the event to other areas of Torbay in future years as the event grows.
It is envisaged that the event will incorporate a large number of quality food and beverage trade stands (including a mix of freshly cooked food and food to be prepared/consumed at home) as well as cooking demonstrations by local and celebrity chefs and food related and nutrition information stands.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
At the end of the initial 3 years the Contract includes the option to extend for up to a further 24 months in two increments of up to 12 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Applicants are encouraged to be innovative in their thinking when preparing bids and to provide any suggestions and solutions that provide a more cost efficient and value for money solution.
Torbay Council may, at its sole discretion, consider variant bids in line with Regulation 45 Variants of the Public Contract Regulations 2015 where these are based on a demonstrable value for money rationale.
Torbay Council will only accept variant bids if they meet the minimum requirements as identified in section 2 Minimum Requirements of Part 2 Specification. Variant bids submitted which do not meet the minimum requirements will be deemed to be non-compliant and not capable of acceptance by Torbay Council.
Variant bids may only be submitted where a compliant bid is also submitted.
The published evaluation criteria will be used to assess whether the variant bid represents the most economically advantageous tender or not, taking all factors into account.
Variant bids must be set out in writing, as a separate document to the tender and accompanied by Part 4 Submission and a Business Plan. Whilst the Business Plan does not need to follow the structure set the information provided must be capable of being assessed against the stated criteria. The full scope of the proposal, including costings and implementation details must be submitted in accordance with the terms set out in these tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 March 2022
Local time
12:00pm
Information about authorised persons and opening procedure
All Tenders will remain electronically sealed until the Submission deadline, when they will be unsealed by an independent Verifier in the presence of a member of the Procurement Team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Full Access to Documents
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word format Documents for completion and submission.
six.4) Procedures for review
six.4.1) Review body
Legal Services, Torbay Council
Torquay
Country
United Kingdom