Section one: Contracting authority
one.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
Contact
Barbara Foxwell
Barbara.Foxwell@midlothian.gov.uk
Telephone
+44 1312707500
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Client Transport Services
Reference number
MID/24/76
two.1.2) Main CPV code
- 60112000 - Public road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
Midlothian Council are inviting bids from suitably qualified, competent, capable and experienced suppliers who wish to be on a Framework Agreement to carry out Client transport services on behalf of the Council. The framework agreement is for the supply of transport services for the conveyance of:
Children and young people to mainstream schools and schools for children and young people with Additional Support Needs (ASN) and other educational establishments.
Adult Social Care clients to various establishments.
Children and young people Social Care services clients to various establishments.
two.1.5) Estimated total value
Value excluding VAT: £15,653,870
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Taxi and PHC Services
Lot No
1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60000000 - Transport services (excl. Waste transport)
- 60170000 - Hire of passenger transport vehicles with driver
- 60130000 - Special-purpose road passenger-transport services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced suppliers who wish to be on a Framework Agreement to carry out client transport services for Lot 1: Taxi and PHC services.
This Lot is for the supply of transport services for the conveyance of:
Children and young people to mainstream schools and schools for children with Additional Support Needs (ASN) and other educational establishments.
Adult Social Care clients to various services.
Children Social Care clients to various services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
6 August 2025
End date
5 August 2027
This contract is subject to renewal
Yes
Description of renewals
The option to extend for a further 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Coach and Minibus Services
Lot No
2
two.2.2) Additional CPV code(s)
- 60172000 - Hire of buses and coaches with driver
- 60000000 - Transport services (excl. Waste transport)
- 60170000 - Hire of passenger transport vehicles with driver
- 60130000 - Special-purpose road passenger-transport services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced operators who wish to be on a Framework Agreement to carry out client transport services for Lot 2: Coach and Minibus Services.
This Lot may include but not restricted to the supply of transport for the conveyance of:
Children and young people to mainstream schools and schools for children with Additional Support Needs (ASN) and other educational establishments.
Adults Social Care clients to various locations.
Children Social Care clients to various locations.
Day Trips
Excursions
School to Hillend Snowsports Centre during and after school hours.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
6 August 2025
End date
5 August 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Emergency / Ad Hoc Taxi and PHC Services
Lot No
3
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60000000 - Transport services (excl. Waste transport)
- 60112000 - Public road transport services
- 60170000 - Hire of passenger transport vehicles with driver
- 60130000 - Special-purpose road passenger-transport services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
Midlothian Council is inviting bids from suitably qualified, competent, capable and experienced operators who wish to be on a Framework to carry out client transport services for Lot 3: Emergency / Ad Hoc Taxi and PHC Services.
This may include but not restricted to the supply of transport services for the conveyance of:
Adult Social Care clients to various services.
Children Social Care services clients to various services.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
6 August 2025
End date
5 August 2027
This contract is subject to renewal
Yes
Description of renewals
The option to extend for a further 2 x 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Relevant selection criteria are included in the SPD module. Of particular note are questions 4A2A and 4A2b.
The tenderer must hold one of the licenses specified in 4A2b to be awarded a place on the framework.
The Bidder must be any of the following:
1. The holder of a current Public Service Vehicle (PSV) Operator's Licence or
2. A Taxi or Private Hire Care (PHC) operator licensed under the Civic Government (Scotland) Act 1982.
Please state and evidence the licence(s) held.
All licences must be available for inspection from an authorised officer of the Council on request.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As stated in the procurement documents.
three.2.2) Contract performance conditions
Please refer to Schedule 21 - Midlothian Council Transport Code of Conduct for Suppliers.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-000684
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
11 March 2025
Local time
12:00pm
Changed to:
Date
25 March 2025
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: It is anticipated there will be ongoing requirements for these services. Any future tender opportunity is likely to be published approximately 6 months before the end of the Framework period.
six.3) Additional information
You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the procurement process.
All questions must be raised using the provided Question and Answer facility within this notice.
There is a requirement for Bidders to sign and return a Declaration of Non-Involvement in Serious Organised Crime. Also, to submit information so a Serious Organised Crime (SOC) procurement check can be conducted with Police Scotland.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=789939.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All Bidders must sign and return Schedule 20 - Community Benefits to identify and deliver community benefits, relative to the value of the awarded business from the framework.
The successful Bidders is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in Schedule 20 - Community Benefits.
(SC Ref:789939)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=789939
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom