Section one: Contracting authority
one.1) Name and addresses
Paragon Asra Housing limited Housing
Third Floor, Pentagon House, 52 - 54 Southwark Street,
London
SE1 1UN
Contact
Esther Lynch
Telephone
+44 1164781270
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/pahousing/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Recruitment Application Tracking System
Reference number
PAPP-0125
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The contract is for the delivery of a Recruitment Application Tracking System for the management of job applications, application evaluations, interview booking, feedback and reporting. PA Housing is looking to procure a forward thinking and socially aware Cloud based Supplier that has the ability to deliver an excellent solution delivering a blended approach to recruitment processes.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
- UKF - EAST MIDLANDS (ENGLAND)
- UKJ - SOUTH EAST (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
Main site or place of performance
The main site and management of the system will be from Leicester
two.2.4) Description of the procurement
The contract is for the delivery of a Recruitment Application Tracking System for the management of job applications, application evaluations, interview booking, feedback and reporting.PA Housing is looking to procure a forward thinking and socially aware Cloud based Supplier that has the ability to deliver an excellent solution delivering a blended approach to recruitment processes.Tenderers are advised that during 2019/20 PA Housing advertised 169 vacancies which attracted over 2,600 applications and scheduled over 550 interviews. On average we had 15 applications per role (this figure is a bit skewed by internal vacancies that had no applications). We had over 160 new starters. This does not include those that were employed via an agency.The services required by this contract, can include but are not restricted to:• Deliver a cloud-based platform.• Post adverts to sites such as Facebook, Linked-in, Twitter, Instagram and In-deed.• Deliver a streamlined, efficient and counter intuitive experience for PA staff and applicants.• Manage the application process• Manage the interview process• Manage job offer process• Host a talent & acquisition suite• Be forward thinking in utilising technology to deliver greater efficiencies in response rates, cost and deliver a blended approach to the recruitment process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract commencement on 1 October 2021, and subject to annual reviews, run for a period of three years with the option to extend by one year plus one further year at A Housing’s discretion. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 March 2021
Local time
12:00pm
Place
Via In-tend Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Courts of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom