Section one: Contracting authority
one.1) Name and addresses
London Borough of Bromley
Bromley Civic Centre, Stockwell Close
Bromley
BR1 3UH
Country
United Kingdom
NUTS code
UKI61 - Bromley
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=0f8320c5-0d77-ee11-8125-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=0f8320c5-0d77-ee11-8125-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Delivery of London Borough of Bromley Arboricultural Services
Reference number
DN696885
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance of the Council's tree stock which includes street trees, park trees and trees in conservation sites. The successful providers will work along side the Council's main arboricultural contractor.
The borough will be divided Areas (Lots) and suppliers can bid for 1 or more Areas but will only be awarded one Area.
The Council is also looking to establish a framework of providers to undertake work that can not be undertaken by either the main contractor or the Area provider. Providers who pass the quality thresholds set out in the tender documents but are unsuccessful at being awarded an Area, will be appointed to the Framework which will cover the whole borough OR suppliers may apply to be appointed to the Framework only.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 77120000 - Composting services
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI61 - Bromley
Main site or place of performance
Within the London Borough of Bromley. Area 1 (Lot 1) covers the wards from Beckenham Town - Shortlands. Area 3 (Lot 3) covers the wards from Chelsfield to St Pauls Cray (including Chislehurst) and Area 4 (Lot 4) covers the wards Biggin Hill, Darwin, Farnborough, Hayes to West Wickham).
Providers appointed to the Framework will be offered work across the whole borough.
two.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 77120000 - Composting services
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI61 - Bromley
Main site or place of performance
Within the London Borough of Bromley: Area 2 (Lot 2) covers the wards Bickley & Sundridge to Bromley Common & Holwood (including Petts Wood and Bromley Town).
two.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 77120000 - Composting services
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI61 - Bromley
two.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4
two.2.2) Additional CPV code(s)
- 77120000 - Composting services
- 77310000 - Planting and maintenance services of green areas
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI61 - Bromley
two.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
5
two.2.2) Additional CPV code(s)
- 77100000 - Agricultural services
two.2.3) Place of performance
NUTS codes
- UKI61 - Bromley
two.2.4) Description of the procurement
The London Borough of Bromley ('the Council') is inviting tenders for the provision of Arboricultural Maintenance Services to work alongside the Council's main Contractor to undertake the inspection and maintenance of the Council's tree stock.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 March 2024
Local time
12:00pm
Place
London Brough of Bromley
Information about authorised persons and opening procedure
Officer authorised to remove the seal on behalf of the London Borough of Bromley.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Evaluation of the tender will be based on the CIPFA standing guide and in full compliance with the Public Contract Regulations 2015, the Council's Contract Procedure Rules and the stated criteria.
Evaluation of the criteria for quality issues, etc. will also include the operation of minimum score thresholds. If a proposal received a score below the required threshold then the bid may not be considered further. The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area. An indicative use of this model can be downloaded from the Council's website.
Prospective contractors are advised that the documents issued at this time in conjunction with the Find a Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contract Regulations 2015.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand, Holborn
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand, Holborn
London
WC2A 2LL
Country
United Kingdom