Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Donall Patton
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2063/21 - Contract for the Provision of Legionella Management Services
Reference number
QUB/2063/21
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract is for the Provision of Legionella Management Services to Queen’s to ensure the University is not at risk.The scope of this Contract does not cover Legionella Risk Assessments. Queen’s will provide Legionella Risk Assessments for each building to the provider of Legionella Management Services. The Economic Operator must plan their monthly/quarterly/annual tasks in line with the recommendations from the Legionella Risk Assessments and as agreed with the Contract Manager.The Economic Operator will be required to carry out the following:• Planned Monitoring Tasks • Fixed Price Items (which may be instructed if required)• Reactive Callouts/ Repairs / Dayworks The Contract covers approximately 270 buildings and the Economic Operator is to provide services including suitable legionella monthly asset monitoring, tank and system disinfection, clean and descaling various types of outlets, water sampling, training and management services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This Contract is for the Provision of Legionella Management Services to Queen’s to ensure the University is not at risk.The scope of this Contract does not cover Legionella Risk Assessments. Queen’s will provide Legionella Risk Assessments for each building to the provider of Legionella Management Services. The Contractor must plan their monthly/quarterly/annual tasks in line with the recommendations from the Legionella Risk Assessments and as agreed with the Contract Manager.The Contractor will be required to carry out the following:• Planned Monitoring Tasks • Fixed Price Items (which may be instructed if required)• Reactive Callouts/ Repairs / Dayworks The Contract covers approximately 270 buildings and the Contractor is to provide services including suitable legionella monthly asset monitoring, tank and system disinfection, clean and descaling various types of outlets, water sampling, training and management services. There are a currently 8320 assets to be monitored across Queen’s – spread between monthly, quarterly, bi-annual and annual tasks. This is subject to change and review as the Queen’s Estate evolves.The Contractor must ensure the University’s compliance with the Approved Code of Practice L8: Legionnaires’ Disease – The Control of Legionella Bacteria in Water Systems and the relevant sections of HSG274 guidance. The majority of Queen’s buildings are located in the main campus area of South Belfast, but the Estate also includes major buildings at the Upper Malone Playing Fields, Royal Victoria Hospital site in West Belfast, Belfast City Hospital, Portaferry and a few other outlying locations.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend by up to a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27 July 2021
four.2.7) Conditions for opening of tenders
Date
29 March 2021
Local time
4:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).