Section one: Contracting authority
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
Contact
Mr Noel Green
noel.green@gloucestershire.gov.uk
Telephone
+44 7973850932
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.gloucestershire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Legal Case Management System with Court Bundling Capability January 2022
Reference number
DN593267
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Gloucestershire County Council invites applications from suitably experienced organisations who wish to tender for the provision of a fully developed, off the shelf, cloud-based Legal Case Management System with Court Bundling Capability.
The system must be a Commercial Off the Shelf (COTS) system needing no, or very little development and any required configuration being able to be completed by authorised council users.
There will be a requirement to transfer the records and documents (case, emails, documents, time and cost information) from the incumbent system to the winning bidder's cloud-based system.
The Council's Legal Services is an in-house team of lawyers and support staff which provides advice to all departments of the county council, and to some external clients such as schools/academies and parish councils.
two.1.5) Estimated total value
Value excluding VAT: £369,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48331000 - Project management software package
- 48311000 - Document management software package
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Gloucestershire County Council invites applications from suitably experienced organisations who wish to tender for the provision of a fully developed, off the shelf, cloud-based Legal Case Management System with Court Bundling Capability.
The system must be a Commercial Off the Shelf (COTS) system needing no, or very little development and any required configuration being able to be completed by authorised council users.
There will be a requirement to transfer the records and documents (case, emails, documents, time and cost information) from the incumbent system to the winning bidder's cloud-based system.
The Council's Legal Services is an in-house team of lawyers and support staff which provides advice to all departments of the county council, and to some external clients such as schools/academies and parish councils.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 March 2022
Local time
11:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council - Shire Hall
Gloucester
Country
United Kingdom