Scope
Reference
C406196
Description
Nottinghamshire Healthcare NHS Foundation Trust (NottsHC) are issuing this tender under the Procurement Act 2023 Competitive Flexible Procedure, for the provision of Gas Servicing, Maintenance and Remedial Repairs of Gas related appliances with the predominate feature of boiler service and maintenance. This tender may involve boiler replacement if unfixable.
This process is a single lot tender, but with 2 stages under the Competitive Flexible Procedure and is designed to best fit with the organisational objectives, local needs with a fast responsive service, due to both the nature of the Trust and risk to patient safety with equipment being located in key clinical areas.
Stage 1 will see tenders assessed based on adherence to the Procurement Selection Questionnaire, quality/technical, commercials and social value criteria. Bidders will also be asked to confirm all certifications and trade standards to ensure they are compliant for this type of work. Suppliers will be ranked accordingly based on their overall weighting.
Stage 2 will involve negotiation with top ranked suppliers, mostly on aspects such as location and providing assurance to responsiveness targets.
The Competitive Flexible procedure allows the Trust to modify, refine and adapt this stage accordingly, but no changes to Stage 1 will be undertaken.
Conditions of Participation:
- Suppliers with localised office Nottinghamshire and/or who can provide a responsive service (attendance within 4 hours of initial remedial call-out) within the Nottinghamshire region
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for a further 3 x 12 month periods
Options
The right to additional purchases while the contract is valid.
Due to Net Zero targets and property/estate rationalisation, sites may be amended during the course of any contract.
Main procurement category
Services
CPV classifications
- 50531100 - Repair and maintenance services of boilers
- 44621221 - Parts of central-heating boilers
- 42160000 - Boiler installations
Contract locations
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
Participation
Legal and financial capacity conditions of participation
Selection Criteria as per tender documents
Technical ability conditions of participation
Selection Criteria as per tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 February 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
17 February 2026, 12:00pm
Submission address and any special instructions
Nottinghamshire Healthcare is using the Atamis e-Tendering portal to conduct the procurement process ("the e-Tendering Portal").
The e-Tendering Portal can be accessed by:
1. Log in to the supplier portal at https://health-family.force.com/s/Welcome
2. Locate the opportunity using 'Find Opportunities' - C406196 - Gas Servicing, maintenance and remedial repairs
3. Click Register Interest
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical and Quality | As per Annex B3 Tender Response Document |
Quality | 45.00% |
| Commercials | As per Annex B4 Commercial Document |
Cost | 45.00% |
| Social Value | As per the questions within the Social Value envelope on Atamis |
Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This process will be a single lot tender, but with 2 stages designed to best fit with the organisational objectives, local needs with a fast responsive service, due to both the nature of the Trust and risk to patient safety with equipment being located in key clinical areas.
Stage 1 will consist of normal tender evaluation against PSQ, Quality/Technical, Commercials and Social Value criteria.
Stage 2 will involve negotiation stage, with suppliers on aspects such as location and providing assurance on responsiveness.
Contracting authority
Nottinghamshire Healthcare NHS Foundation Trust
- Public Procurement Organisation Number: PJTT-4587-BLBM
Highbury Hospital, Highbury Road
Nottingham
NG6 9DR
United Kingdom
Contact name: Chris Johnson
Email: chris.johnson15@nhs.net
Region: UKF14 - Nottingham
Organisation type: Public authority - central government