Section one: Contracting authority
one.1) Name and addresses
Falkirk Council
Abbotsford House, David's Loan
Falkirk
FK2 7YZ
Telephone
+44 1324506566
Country
United Kingdom
NUTS code
UKM76 - Falkirk
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Provision of Cleaning Services for Properties and Kitchens in the Falkirk Council Area
Reference number
TCC/001/22
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Falkirk Council framework agreement for the Provision of Cleaning Services for Properties, Communal Areas, and Kitchens within the Falkirk Council Area of Operations.
The framework shall deliver a reliable and customer-focused service to the Council's Building Maintenance & Cleansing Services, supplementing the Council’s own in-house service provision.
The framework comprises 5 lots:
Lot 1: Void Properties
Lot 2: Homeless Properties
Lot 3: Communal Areas
Lot 4: Deep Cleans of Kitchen & Canopies
Lot 5: External Cleaning
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,764,000
two.2) Description
two.2.1) Title
Void Properties
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Falkirk Council's area of Operations
two.2.4) Description of the procurement
Falkirk Council operates a stock of Void properties for mainstream tenancies. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Homeless Properties
Lot No
2
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Falkirk Council's area of Operations
two.2.4) Description of the procurement
Falkirk Council operates a stock of properties for allocation to homeless persons. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Communal Areas
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 98341130 - Janitorial services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Falkirk Council's area of Operations
two.2.4) Description of the procurement
The service will cover regular cleaning of communal areas in 17 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Deep Clean of Kitchens and Kitchen Canopies
Lot No
4
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Falkirk Council's area of Operations
two.2.4) Description of the procurement
The service will cover regular cleaning of production kitchens and serveries across Falkirk Council’s schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External Cleaning of Council Properties
Lot No
5
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
Main site or place of performance
Falkirk Council's area of Operations
two.2.4) Description of the procurement
This section is for cleaning down of all properties after roughcasting and roofing works have been carried out. Works to include for; removal of roughcast chips from all garden elevations, removal of all debris, materials and builders waste from all garden areas, cleaning of all windows including frames and sills (external), cleaning of all external faces of external doors, cleaning of all external pipework, handrails, railings, support poles, etc.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 25
Price - Weighting: 75
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026638
Section five. Award of contract
Lot No
1
Title
Void Properties
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Centre House, Midlothian Innovation Centre
Edinburgh
EH25 9RE
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ron Soft Services
112a Cumbernauld Road
Glasgow
G69 9AA
Telephone
+44 7932458808
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Orbis Protect Ltd (formerly SitexOrbis ltd)
Unit 7, Harmony Court, Govan, Glasgow
Glasgow
G51 3HN
Telephone
+44 1895465500
Country
United Kingdom
NUTS code
- UKM76 - Falkirk
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,120,000
Total value of the contract/lot: £740,000
Section five. Award of contract
Lot No
2
Title
Homeless Properties
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Centre House, Midlothian Innovation Centre
Edinburgh
EH25 9RE
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ron Soft Services
112a Cumbernauld Road
Glasgow
G69 9AA
Telephone
+44 7932458808
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £550,000
Total value of the contract/lot: £405,000
Section five. Award of contract
Lot No
3
Title
Communal Areas
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ron Soft Services
112a Cumbernauld Road
Glasgow
G69 9AA
Telephone
+44 7932458808
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Cleaning Company (Scotland) Ltd
Wood Street
Grangemouth
FK3 8LH
Telephone
+44 1324484216
Country
United Kingdom
NUTS code
- UKM76 - Falkirk
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Centre House, Midlothian Innovation Centre
Edinburgh
EH25 9RE
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £220,000
Total value of the contract/lot: £248,000
Section five. Award of contract
Lot No
4
Title
Deep Clean of Kitchens and Kitchen Canopies
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Centre House, Midlothian Innovation Centre
Edinburgh
EH25 9RE
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Perfect Service Solutions Ltd
Unit 55, John Player Building Stirling Enterprise Park
Stirling
FK77RP
Telephone
+44 8000197794
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £160,000
Total value of the contract/lot: £208,000
Section five. Award of contract
Lot No
5
Title
External Cleaning of Council Properties
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Centre House, Midlothian Innovation Centre
Edinburgh
EH25 9RE
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Orbis Protect Ltd (formerly SitexOrbis ltd)
Unit 7, Harmony Court, Govan, Glasgow
Glasgow
G51 3HN
Telephone
+44 1895465500
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ron Soft Services
112a Cumbernauld Road
Glasgow
G69 9AA
Telephone
+44 7932458808
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £163,000
Section six. Complementary information
six.3) Additional information
(SC Ref:721838)
six.4) Procedures for review
six.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace Court
Sheriff Court House Main Street Camelon
Falkirk
FK1 4AR
Country
United Kingdom