Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
Southampton
SO17 1BJ
Contact
Tom Whitaker
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre
Reference number
2020UoS-0169
two.1.2) Main CPV code
- 72514100 - Facilities management services involving computer operation
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Southampton was previously seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. Services under the scope of this contract include;
• Engineering Services - to include a dedicated on-site engineer
• Security Services
• Cleaning Services
• Grounds and Garden Maintenance Services
• Waste Services
• Building Fabric Maintenance
• Full maintenance of the equipment register
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,368,005.58
two.2) Description
two.2.2) Additional CPV code(s)
- 72514300 - Facilities management services for computer systems maintenance
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
two.2.4) Description of the procurement
The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal includes the comprehensive management of services at the location and will include, but is not limited to, the following:
• Engineering Services - to include a dedicated on-site engineer
• Security Services - Manned security is to be provided 24 hours per day 365 days per year
• Cleaning Services - to be provided Monday to Friday
• Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4)
• Waste Services - as detailed in annex 5 of the Service Specification (File 4)
• Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4)
• Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure
This is a fully comprehensive contract and a limit is set of £10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis:
• Cleaning services
• Pest control
• Landscaping
• Waste services
• Building maintenance, for which a limit of responsive first fix is set at £1,500 per single instance of repair or replacement of damaged or defective items.
Planned Preventative Maintenance (PPM) Requirements
All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Response / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-009048
Section five. Award of contract
Contract No
2020UoS-0169
Title
Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 October 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BGIS Global Integrated Solutions Limited
Suite 1, 3rd Floor, 11-12 St. James Square, London, England
London
SW1Y 4LB
Country
United Kingdom
NUTS code
- UKI - London
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,300,000
Total value of the contract/lot: £3,368,005.58
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Building 37, Room 3049
Southampton
SO17 1BJ
Country
United Kingdom