- Scope of the procurement
- Lot 1. Supply and Delivery of Smart Equipment
- Lot 2. Supply and Delivery of Promethean Equipment
- Lot 3. Supply and Delivery of Interactive Display Panels
- Lot 4. Supply and Delivery of LED Smart UHD Televisions LG
- Lot 5. Supply and Delivery of Projectors
- Lot 6. Supply and Delivery of Miscellaneous Equipment
- Lot 7. Supply and Delivery of Cabling
- Lot 8. Supply and Delivery of Mountings and Brackets
- Lot 9. Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories
- Lot 10. Supply and Delivery of Microsoft Teams Video Conferencing Systems
Section one: Contracting authority
one.1) Name and addresses
Durham County Council
County Hall
DURHAM
DH15UQ
Contact
Denise Corrigan
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Audio Visual Aids (AVA) Equipment & Accessories
Reference number
ProContract Reference Number: DN596859
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council have split their requirements for AVA Equipment and Accessories into the following Lot(s):
• Lot 1 - Supply and Delivery of Smart Equipment
• Lot 2 - Supply and Delivery of Promethean Equipment
• Lot 3 - Supply and Delivery of Interactive Display Panel
• Lot 4 - Supply and Delivery of LED Smart UHD Televisions LG
• Lot 5 - Supply and Delivery of Projectors
• Lot 6 - Supply and Delivery of Miscellaneous Equipment
• Lot 7 - Supply and Delivery of Cabling
• Lot 8 - Supply and Delivery of Mountings & Brackets
• Lot 9 - Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories
• Lot 10 - Supply and Delivery of Microsoft Teams Video Conferencing Systems
Potential bidder(s) are able to tender for one or more Lot(s).
The Council intends to appoint 3 ranked bidder(s) to Lot(s) 1 - 8 based on a Price/Quality criteria scored out of an overall 100% weighting.
The Council intends to appoint the 5 highest scoring bidder(s) to Lot(s) 9 & 10, based on an evaluation process scored out of 100% quality criteria. Once bidder(s) are appointed to the Framework for Lot(s) 9 & 10, they will not be ranked. The Council will run a Further Competition process every time it has a requirement for Specialist AVA Equipment and/or Microsoft Teams Video Conferencing Systems as defined and every bidder appointed to the Framework for those Lot(s) will be invited to submit a bid.
two.1.5) Estimated total value
Value excluding VAT: £1,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply and Delivery of Smart Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and other additional Contracting Authorities.
This Framework will also be made available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 1 - Supply and Delivery of Smart Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Framework period is for an initial period of 12 months with a further 3 x 12 months extensions at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Promethean Equipment
Lot No
2
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
The Framework will be made available for use by Durham County Council and additional Contracting Authorities where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 2 - Supply and Delivery of Promethean Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial period of the Framework is for 12 months with a further 3 x 12 months extension at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Interactive Display Panels
Lot No
3
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 3 - Supply and Delivery of Interactive Display Panels
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of LED Smart UHD Televisions LG
Lot No
4
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 4 - Supply and Delivery of LED Smart UHD Televisions LG
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Framework is for an initial period of 12 months with a further 3 x 12 months extensions at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Projectors
Lot No
5
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 5 - Supply and Delivery of Projectors
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Miscellaneous Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 6 - Supply and Delivery of Miscellaneous Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework is for an initial period of 12 months with a further 3 x 12 months extension at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Cabling
Lot No
7
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 7 - Supply and Delivery of Cabling
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework is for an initial period of 12 months with a further 3 x 12 months extension at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Mountings and Brackets
Lot No
8
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 8 - Supply and Delivery of Mountings and Brackets
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories
Lot No
9
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 9 - Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Length of Call-Off Contract will be determined by the Framework User and will be detailed in the Further Competition (FC) Document issued at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Delivery of Microsoft Teams Video Conferencing Systems
Lot No
10
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council.
The Council intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
two.2.4) Description of the procurement
Lot 10 - Supply and Delivery of Microsoft Teams Video Conferencing Systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Length of Call-Off Contract will be determined by the Framework User and will be detailed in the Further Competition (FC) Document issued at the time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 019-038861
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 March 2022
Local time
12:00pm
Place
County Hall, Durham
Information about authorised persons and opening procedure
Officers of the County Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: A further notice will be published 6 months prior to the expiry of this Framework
six.4) Procedures for review
six.4.1) Review body
Durham County Council
County Hall
Durham
DH1 5UL
Country
United Kingdom