Section one: Contracting authority
one.1) Name and addresses
Mater Ecclesiae Catholic MAT
Caxton Rd
Preston
PR2 9ZZ
Telephone
+44 1691664234
Country
United Kingdom
NUTS code
UKD4 - Lancashire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
Mater Ecclesiae Catholic MAT
Caxton Rd
Preston
PR2 9ZZ
Telephone
+44 1691664234
Country
United Kingdom
NUTS code
UKD4 - Lancashire
Internet address(es)
Main address
Buyer's address
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mater Ecclesiae Catholic Multi Academy Trust Tender for Provision of Human Resources and Payroll System
Reference number
CA15261 -
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
To provide Human Resources and Payroll system to Mater Ecclesiae Catholic Multi Academy Trust, based in Lancashire
two.1.5) Estimated total value
Value excluding VAT: £775,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
Main site or place of performance
Lancashire
two.2.4) Description of the procurement
Mater Ecclesiae is a Catholic Multi-Academy Trust that runs both primary and secondary schools in the Preston area. The Trust has a Central Team located in Preston that supports its schools in educational and operational services.
Mater Ecclesiae currently operates 10 Academies and have a growth plan to increase to 23 academies by 2026.
Currently the Trust employs in excess of 500 staff, once at full capacity this will increase to 1200 staff.
The Trust is seeking a single provider to provide a fully integrated HR and Payroll system to allow greater visibility, flexibility and control of data and to simplify the current state by reducing complexity and driving efficiencies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £775,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
Experience in the field, References from previous contracts, financial stability
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
96 month(s) from the commencement date, with 60 initial month(s) and option to extend 1x36 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderer must be established in the field and financially secure with a minimum of 3 years trading history and able to demonstrate suitable expertise in delivering Human Resources and Payroll services.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
A statement of the tenderer's turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Abbreviated audited accounts for previous 3 years trading will be required.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2025
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Mater Ecclesiae Catholic MAT
Caxton Road, Fulwood
Preston
PR2 9ZZ
Country
United Kingdom