Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
katie.spraggon@gentoogroup.com
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Audit Services
Reference number
REQ - 414
two.1.2) Main CPV code
- 79212100 - Financial auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
External Audit services to include, accountancy advisory and loan covenant compliance services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £394,062.50
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Gentoo Group Limited ("Gentoo", "The Group") are seeking to award a contract for the provision of External Audit Services. The Successful Supplier will be required to provide external audit, accountancy advisory and loan covenant compliance services to the Group.
The Group includes the following entities all with a 31 March year end:
• Gentoo Group Limited Parent housing association and registered provider of social housing. Parent company of all subsidiaries below.
• Gentoo Homes Limited A private limited company providing development and open market sales.
• Gentoo Developments Limited A private limited company with prior principal activities being open market sales. The company remains active to account for final costs.
• Gentoo Genie Limited A private limited company also registered with the FCA administering home purchase plans. This company does not provide new home purchase plans and remains active to administer plans for c. 20 customers.
• Genie Homeplan Limited A private limited company being a trust company holding the legal title for assets subject to Home Purchase Plans administered by Gentoo Genie Limited.
To meet Group deadlines and filing requirements Group and subsidiary accounts are required to be signed prior to 27th September. This is except for Gentoo Genie which has a 27th July filing deadline to comply with FCA requirements. Annual loan covenant requirements are currently:
• Six monthly Minimum Performance Level and Annual Income Test Statements for one funder due 14th April and 14th October.
• Annual Statement for one funder due 27th September. This currently reports on three covenants (gearing, asset and interest cover) based on the annual audited financial statements.
Gentoo Group Limited is the employing entity of c.1,000 employees. The Group operates both a Defined Benefit and Defined Contribution pension plan.
Gentoo is a provider of social housing with the Regulator of Social Housing (RSH), which acts as its regulator. Its current principal activities comprise:
• Ownership and management of over 29,000 units of housing stock comprising general needs, shared ownership and supported accommodation.
• Development of new social housing.
• An external maintenance programme.
• Ownership and management of commercial and market rent properties accounted for as investment properties.
The contract will be in place for a 36 month period, with the option to extend by 2 x 12 month periods, providing there is still a requirement / budget and the successful supplier is performing to a satisfactory standard. The duration will not exceed 60 months.
two.2.5) Award criteria
Cost criterion - Name: Price / Weighting: 30
Cost criterion - Name: Quality / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
36 month contract with option for 2 x 12 month extensions - maximum term of contract 60 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 000-123455
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 February 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Beever and Struthers
Manchester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £394,062.50
Total value of the contract/lot: £394,062.50
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
london
Country
United Kingdom