Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
001278 - Packaging Materials and Consumables
Reference number
001278
two.1.2) Main CPV code
- 22993400 - Corrugated paper or paperboard
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Contract for the provision of Packaging Materials, Machines and Consumables. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.
two.1.5) Estimated total value
Value excluding VAT: £5,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cartons and Boards
Lot No
1
two.2.2) Additional CPV code(s)
- 22993400 - Corrugated paper or paperboard
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of cartons and boards to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.6) Estimated value
Value excluding VAT: £5,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
YPO will accept dimension variations to some lines in this Lot in one of the 2 following ways:
YPO will allow +/-10% tolerance above or below baseline on dimensions stated below. For example, if item is 144mm long, suppliers can quote up to 158.4mm above the baseline or up to 129.6mm below the baseline. Suppliers who fail to quote within 10% tolerance might be disqualified from the process.
YPO will allow +5% tolerance above the baseline only on dimensions stated below. For example, if item is 445mm long, suppliers can quote up to 467.25mm above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
The items affected by this will be colour coded within Appendix 3 - Specification and Pricing Schedule.
two.2) Description
two.2.1) Title
Hand and Pallet Wrap Including Machines
Lot No
2
two.2.2) Additional CPV code(s)
- 19500000 - Rubber and plastic materials
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of hand and pallet wrap including machines to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Adhesive Labels and Ribbons
Lot No
3
two.2.2) Additional CPV code(s)
- 19513200 - Adhesive tape of rubberised textiles
- 30192800 - Self-adhesive labels
- 30199760 - Labels
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of adhesive labels and ribbons to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mail Bags and Document Wallets
Lot No
4
two.2.2) Additional CPV code(s)
- 18923000 - Pouches and wallets
- 18923200 - Wallets
- 18933000 - Mail or parcel bags
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of mail bags and document wallets to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this Lot YPO will allow +5% tolerance above the baseline only on dimensions stated in Appendix 3 - Specification and Pricing Schedule. For example, if item is 225mm long, suppliers can quote up to 236.25mm above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
two.2) Description
two.2.1) Title
Self-Adhesive and Packaging Tape
Lot No
5
two.2.2) Additional CPV code(s)
- 19513200 - Adhesive tape of rubberised textiles
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of self-adhesive and packaging tape to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this lot YPO will allow +5% tolerance above the baseline only on dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 132m long, suppliers can quote up to 138.6m above the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
two.2) Description
two.2.1) Title
Other Miscellaneous Items
Lot No
6
two.2.2) Additional CPV code(s)
- 18937100 - Goods-packing bags
- 19000000 - Leather and textile fabrics, plastic and rubber materials
- 19640000 - Polythene waste and refuse sacks and bags
- 30199762 - Luggage tags
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of other miscellaneous items to be delivered to YPO's Wakefield distribution centre
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Lead Times / Weighting: 25%
Quality criterion - Name: Innovation and Sustainability / Weighting: 20%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 April 2025
End date
22 April 2032
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 23rd April 2025 to 22nd April 2028 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 23rd April 2025 to 22nd April 2032 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that for items in this lot YPO will allow +/-5% tolerance above or below the baseline on dimensions stated Appendix 3 - Specification and Pricing Schedule. For example, if item is 900mm, suppliers can quote up to 945mm above the baseline or up to 855mm below the baseline. Suppliers who fail to quote within 5% tolerance might be disqualified from the process.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-029220
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 March 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom